SAMPLE OF FURLOUGH LETTER (COVID-19)
[date]
[employee name and address]
Re: Notice of Furlough
Dear [employee name],
We regret to inform you that because of the current level of work available as a result of COVID-19, we have opted to place you
on furlough (temporary layo) during the next [number] weeks. You are not authorized to work during the furlough without
advance written authorization from [manager, supervisor, or other].
The furlough will begin on [date]. We are hopeful that we will be able to restore you to your prior position with our company
on or around [date]. However, it is important to note that we reserve the right to change this date based on our business
needs.
During this period:
1. You will retain your seniority with the company.
2. [Remove language if not applicable] The Company will pay for both your portion and the company’s regular contribution of
your health insurance. Upon your return, you may be required to reimburse the company for the catch-up contributions.
3. You may be eligible for unemployment benets during this time. We recommend contacting the [state] unemployment
department for further information and to apply.
4. [Remove language if not applicable] If you have available vacation time/PTO that you would like to use during this time,
you are welcome to use such time, but are not required to do so. If you would like to use some or all of your available vacation
during this time, contact [insert name].
5. It is important to us that your transition into furlough and back to work goes as smoothly as possible. Therefore, if you have
any questions or concerns regarding these transitions, contact [insert name].
We very much appreciate all of your contributions to the organization this year. We wish you all the best during this
unprecedented time and are looking forward to your return to work following this furlough period.
Best regards,
[Supervisor/Oce Manager/HR Representative]
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