Life Insurance Corporation Of India
East Central Zonal Office, Patna [Type text]
CONTRACTOR CHIEF ENGINEER
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R) “JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103, E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
TENDER NO: LICI/ECZO/Engg/23-24/19 Dated 12.09.2023
BID-II
E-Tender for Annual Rate Contract for Supply, Installation, Testing &
Commissioning of Online UPS system and CAMC of UPS at various offices under
Divisional Offices under East Central Zonal Office, Patna FY 2023-24
All the documents (self attested) shall be uploaded in portal only. No any document shall be submitted in
physical form except original DD/B.G. / Pay Order/ etc in connection of EMD & tender Processing fee
TECHNICAL BID (BID II)
ADDL. EXECUTIVE DIRECTOR
LIFE INSURANCE CORPORATION OF INDIA
EAST CENTRAL ZONAL OFFICE
ENGINEERING DEPARTMENT
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 1
2
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
CONTENTS OF TECHNICAL BID
Sub : E-Tender for Annual Rate Contract for Supply, Installation, Testing & Commissioning of Online UPS system and CAMC of UPS at various
offices under Divisional Offices under East Central Zonal Office, Patna FY 2023-24
SL.
No.
CONTENTS
PAGE No.
1 LETTER TO CONTRACTOR FROM ADDL. EXECUTIVE DIRECTOR 3 to 4
2 LETTER OF CONTRACTOR TO ADDL. EXECUTIVE DIRECTOR 5 to 6
3 CONDITIONS OF e-Tendering 7 to 33
4 PROFORMA OF ARTICLES OF AGREEMENT (ANNEXURE “A”) 34 to 35
5 FORM OF BANK GUARANTEE IN LIEU OF SECURITY DEPOSIT
IN INDIVIDUAL CONTRACTS (ANNEXURE “B”)
36 to 38
6 FORM OF BANK GUARANTEE IN LIEU OF EARNEST MONEY DEPOSIT IN
INDIVIDUAL CONTRACTS (ANNEXURE “C”)
39 to 41
9 BANK ACCOUNT AND OTHER DETAILS 42
10 SPECIAL CONDITIONS oF CONTRACT 43 to 45
11 APPENDIX TO CONDITIONS OF CONTRACT 46 to 48
12 TECHNICAL SPECIFICATIONS 49 to 56
13 TECHNICAL DATA SHEET – ONLINE DOUBLE CONVERSION UPS 57 to 60
14 Location of BO/SO 61 to 63
15 SPECIAL TERMS AND CONDITIONS 64
16 SPECIAL CONDITION OF AMC 65
17 ANNUAL PREVENTIVE MAINTENANCE SERVICE DELIVERABLE 66 to 67
18 Bill of Quantity 68 to 70
3
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
LETTER TO CONTRACTOR FROM ADDL. EXECUTIVE DIRECTOR
Ref : ECZO/Engg/UPS/2023-24. Dt.
M/s.
……………………………………….
……………………………………….
……………………………………….
Dear Sir/s,
Re E-Tender for Annual Rate Contract for Supply, Installation, Testing & Commissioning of Online UPS system and CAMC of UPS at various
offices under Divisional Offices under East Central Zonal Office, Patna FY 2023-24
1. We hereby publish the ITEM RATE TENDER on e-tendering Portal (Website) www.tenderwizard.com/LIC in Electronic
mode hereinafter referred as “e Tendering” and TENDER will be hereunder called as “e Tender”. The e-tender
published online through above portal (website) consisting of standard tender conditions, specifications, schedule of
quantities, drawings (if any) for above referred work. Please note that copy of the above e-tender can be downloaded
from above portal (website) and should be mandatorily submitted in Online Electronic Mode hereinafter referred as
“Online Offer”. The submission of Online offer duly Encrypted & Digitally signed on above portal should be in
prescribed Electronic Forms (Online) available on above portal for respective tender in Online Envelope(s) on or before
As per the key Dates mentioned in the Tender Notice in this document and online portal for above tender.
2. The bidders should submit required
a. Tender Fee of Rs.500/- (non-refundable)+ GST as applicable in the form of Demand Draft in favour of “Life Insurance
Corporation of India” payable at Kolkata/Cash (to be deposited in Cash Counter of LICI and MR to be obtained) of LIC.
b. Earnest Money Deposit of Rs.1,02,000/- (Rupees One lakh two Thousand only) in the form of Demand Draft/Pay
Order/Banker’s Cheque/ NEFT in favour of “Life Insurance Corporation of India” payable at Patna.
Details for payment through E-payment mode directly to LIC account is given below,
4
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
Name of Bank – Axis Bank Ltd.
Branch – Main Branch, Patna
Account No. – 142010200012704
IFSC No. UTIB0000142
Account Type - Current
c. In case of DD/Pay order, the scanned copy of the Demand Draft/ Pay Order of Tender Fee and Demand Draft/ Pay
Order/ Banker’s Cheque/ Bank Guarantee of EMD shall be uploaded in BID. In addition to that physical submission of
the DD/Pay Order should be submitted to the Addl. Executive Director, East Central Zonal Office, “JEEVAN DEEP”,
EXHIBITION ROAD, PATNA – 800 01 and will be received at the office of Addl. Executive Director at above address on or
before as per the key dates mentioned in the Tender program.
d. The e-Tenders will be opened at as per the key dates in the presence of contractors or accredited representatives,
who wish to attend the online Tender Opening process. The bidders can view the Tender opening details through their
respective log in Ids on the above mentioned e-tender portal (Website). The tenderer should ensure that their tender is
received Online Electronically on or before the due date and time as specified in “Key Dates” in the tender document
and above mentioned portal (website). Please note that above eTendering system is an automatically time locked
system which will be locked immediately as soon as due date and time is over and will not accept any offer after that.
So, the tenderers are strictly advised to do their process well before the due date and time to avoid any such instances.
3. An annexure for guidelines to submit tenders on Electronic Tendering Systems (ETS) is attached in the tender
document. The tenderers are advised to carefully read the above document for understanding of eTendering system.
The above annexure will supersede all the terms and conditions mentioned for submission of tender in document.
4. The Life Insurance Corporation of India is not bound to accept the lowest tender and reserves the right to reject any
or all tenders without assigning any reason thereof.
Yours faithfully,
Addl. Executive Director
5
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
LETTER FROM CONTRACTOR TO ADDL. EXECUTIVE DIRECTOR
To,
The Addl. Executive Director
L.I.C. of India
ECZO, 4th Floor,
“JEEVAN DEEP”,
EXHIBITION ROAD,
PATNA – 800 01
Dear Sir,
Re E-Tender for Annual Rate Contract for Supply, Installation, Testing & Commissioning of Online UPS system and CAMC of UPS at various
offices under Divisional Offices under East Central Zonal Office, Patna FY 2023-24
1) Having examined in details, the tender documents along with Scheduled of quantities relating to the above works &
having acquired the requisite information relating thereto as affecting the tender invited by you on behalf of the Life
Insurance Corporation of India. I/We, the undersigned hereby offer to execute and maintain the proposed works on
item rate basis in strict accordance with the contract conditions and specifications for the sum
_____________________________________________________ or such other sums as may be ascertained in
accordance with the said conditions.
2) I/We, undertake to complete and deliver the whole of the works within the time stipulated in Appendix to
Conditions of Contract under the obligation to pay the sum as stated in the Appendix to the General Conditions for
every day/week that the works shall remain incomplete after the expiry of the aforesaid date as liquidated and
ascertained damages as compensation subject to the Conditions of Contract relating to an extension of time.
3) I/We have already submitted the Earnest Money Deposit in physical form. I/We attach herewith scanned copy of
EMD of Rs.1,02,000/- (Rupees One lakh two Thousand only in crossed demand draft Pay Order/ Banker’s Cheque in
favour of “Life Insurance Corporation of India” payable at Patna or NEFT receipt/UTR No. of e-payment transaction.
4) In the event of the tender being accepted, I/We, agree to the retention of my/our EMD as a part of Security Deposit
and the balance amount of Security Deposit to be recovered at 7.5% of Gross value of work done from my/ our Running
Account Bills.
4) I/We, note that the Earnest Money Deposit would be refunded to me/us.
6
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
On expiry of the validity of the tender or earlier at the discretion of Addl. Executive Director in case my/our tender is
not accepted and
In case my/our tender is accepted, after I/We, furnish Bank Guarantee as mentioned above.
5) I/We, agree,
In case my/our tender is withdrawn before expiry of the validity period or before the issue of letter of acceptance or
backed out after issuing Acceptance Letter, whichever is earlier, or makes any modifications in the terms and
conditions of the tender which are not acceptable to the Department, in such case 100% of the EMD will be forfeited by
the department.
In case of forfeiture of Earnest money as prescribed above 5(a), the tenderer shall not be allowed to participate in the
re-tendering process of the work.
Yours faithfully,
(Signature of the contractor with official seal)
NAME OF THE PARTNER OF THE FIRM
OR
NAME OF PERSON HAVING POWER OF
ATTORNEY TO SIGN THE CONTRACT
(CERTIFIED COPY OF THE POWER OF
ATTORNEY SHOULD BE ATTACHED)
7
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
CONDITIONS OF E-TENDERING
Re: E-Tender for Annual Rate Contract for Supply, Installation, Testing & Commissioning of Online UPS system and CAMC of UPS at various
offices under Divisional Offices under East Central Zonal Office, Patna FY 2023-24
These conditions will over-rule the conditions stated in the tender documents, wherever relevant and
applicable.
A. Registration of contractors on E-tendering Portal:-
All Contractors intending to participate in the tenders process online are required to get registered on the
Electronic Tendering System on the Portal https://www.tenderwizard.com/LIC more details, please see the
information on the Registration info link on the home page.
B. Obtaining a Digital Certificate:
1.The Bids submitted online should be encrypted and signed electronically with a Digital Certificate to
establish the identity of the bidder bidding online. These Digital Certificates are issued by the Controller of
Certifying Authorities, Government of India.
2. For DSC related issues please contact to our Help desk No. – 080-4048200/121/133/140, 9686115304,
9686115323
Address: Antares Systems Limited.
E-Tender Help Desk,
#24, Sudha Complex,
3
rd
Stage, 4
th
Block,
Basaveshwaranagara,
Bengaluru – 560079.
C.The contractors may obtain Class-III digital certificate from any Certifying Authority or Sub-certifying
Authority authorized by the Controller of Certifying Authorities or may obtain information and application
format and documents required for the issue of digital certificate from.
8
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
D. Bid for a particular tender may be submitted online using the digital certificate, which is used to encrypt
the data and sign the hash during the stage of bid preparation & hash submission. In case, during the
process of a particular tender, the user looses his digital certificate (be it due to virus attack, hardware
problem, operating system or any other problem) he will not be able to submit the bid online. Hence, the
users are advised to keep a back up of the certificate and also keep the copies at safe place under proper
security (for it’s use in case of emergencies).
E. If the digital certificate issued to the authorized user of a firm is used for signing and submitting a bid, it will
be considered equivalent to a no-objection certificate/ power of attorney/ lawful authorization to that
User. The firm has to authorize a specific individual through an authorization certificate signed by all
partners to use the digital certificate as per Indian Information Technology Act 2000. Unless the
certificates are revoked, it will be assumed to represent adequate authority of the user to bid on behalf of
the firm in Life Insurance Corporation of India,Patna tenders as per Information Technology Act 2000. The
digital signature of this authorized user will be binding on the firm.
F In case of any change in the authorization, it shall be the responsibility of management/ partners of the firm
to inform the certifying authority about the change and to obtain the digital signatures of the new person
/ user on behalf of the firm / company. The procedure for application of a digital certificate however will
remain the same for the new user.
G. The same procedure holds true for the authorized users in a private/ public limited company. In this case,
the authorization certificate will have to be signed by the directors of the company.
H Set up of machine:
In order to operate on the electronic tender management system, the user’s machine is required to be set
up. The machine must have running XP service Pack 3 or higher version of Windows like Vista or Window
7. Also need to install Mozilla Fire fox web browser and latest Version of Java. This can also be
downloaded from the portal https://www.tenderwizard.com/LIC
I Online Viewing of Detailed Notice Inviting Tenders:
The contractors can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders floated
through the electronic tendering system on the portal https://www.tenderwizard.com/LIC For Tendering
related issues please contact to Helpdesk No. 08040482000/121/133/140
9
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
J Download of Tender Documents:
The tender documents can be downloaded from the Electronic Tendering System through the Portal
https://www.tenderwizard.com/LIC
K Key Dates: The contractors are strictly advised to follow dates and times as indicated in the Notice Inviting
Tenders. The date and time will be binding on all contractors. All online activities are time tracked and the
system enforces time locks that ensure that no activity or transaction can take place outside the start and
end dates and the time of the stage as defined in the Notice Inviting Tenders.
L Submission of bids will be preceded by submission of the digitally signed bid seal (Hash) as stated in the
time schedule (Key Dates) of the Tender.
M Generation of Super Hash:
After the submission of Bids (Hash) by the Contractors, the bidding round will be closed and a digitally
signed Super Hash will be generated by the authorized officers of Life Insurance Corporation of India. This
is equivalent to sealing the tender box.
N Submission of actual online bids:
Contactors have to submit their encrypted bids online for which they generated the hash at the stage of
hash generation & submission after the generation of Super Hash. The process is required to be
completed within the date and time as stated in the Notice Inviting Tenders (Key Dates). The electronic
bids of only those contactors who have submitted their bid seals (Hashes) within the stipulated time, as
per the tender time schedule (Key Dates), will be accepted by the system. A contractor who does not
submit his bid seal (Hash) within the stipulated time will not be allowed to submit his bid.
Note: - Bidders participating in e-tendering shall check the validity of his/ her Digital Signature Certificate
before bidding in the Tenders floated online at e-tendering portal i.e.
https://eprocurement.synise.com/LIC
a) No alterations or additions are to be made by the tenderer to the text or the Schedule of these tender
papers. Any tender which proposes any alterations to any of the condition/s laid down or which
proposes any other conditions of any description whatsoever is liable to be rejected.
b) The tenderer is required to check the numbers of the pages and should any be found missing or in
duplicate, or the figure or writing indistinct, he must inform the Addl. Executive Director / Issuing
Officer at once and have the same rectified. Should the tenderer be in doubt about the precise
meaning of any item or figure, for any reason whatsoever, he must inform Addl. Executive Director in
10
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
order that the correct meaning may be decided upon before the date for the submission of the
tender.
c) No liability whatsoever will be admitted nor claim allowed in respect of errors in the submitted tender
due to missing / duplicate pages, indistinct writing or any other error in the tender documents which
should have been rectified in the manner described above.
d) Tenderer should note that tender should remain open for consideration for a minimum period of SIX
MONTHS from the date fixed for the receipt of tenders.
e) The Life Insurance Corporation of India reserves the right to accept any tender or to accept tenders in
part; to reject any or all tenders without assigning reasons thereof.
KEY DATES
Bid No. LICI/ECZO/Engg/2023-24/19
Description of Works
E
-
Tender
for Annual Rate Contract for Supply, Installation,
Testing & Commissioning of Online UPS system and CAMC of
UPS at various offices under Divisional Offices under East
Central Zonal Office, Patna FY 2023-24
Estimated Cost
Rs 50,84,400.00
Tender fee
Rs.500 + GST 18%= Rs. 590.00
Up loading of tender
On
12.09.2023
Sale Period (Downloading)
up to
23.59
Hrs on
04
/10/2023
Online Bid submission closing date & time
up to
23.59
Hrs on
04
/10/2023
On line Submission of EMD & Tender Cost closing
date & time
Till 23:59 Hrs. on
04
/10/2023
Manual submission of EMD, Tender
processing fee if paid through DD/MR
up to 15
.00
Hrs on
05
/10/2023
Opening of BID-I & Bid II ( only for
vendors who have deposited Tender fee
and EMD)
At
15:30 Hrs. on
05
/10/2023
Opening of BID-III
To be intimated later date for eligible bidder
11
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
1. INTERPRETATIONS:
1.1 In construing these Conditions, the Specifications, the Priced Schedule of Quantities, Tender and Agreement,
the following words shall have the meanings herein assigned to them except where the subject or context otherwise
requires:
“Employer” shall mean THE LIFE INSURANCE CORPORATION OF INDIA and his (their) heirs, legal representatives,
assignees and successors.
“Addl. Executive Director” shall mean the person occupying the post of head of the Zonal Engineering Department of
the Corporation.
“Corporation’s Engineers” shall mean such Deputy Addl. Executive Directors, Superintending Engineers and/or
Executive Engineers of the Corporation, who shall from time to time be appointed by the Addl. Executive Director for
supervising the work carried out by the Contractor or for any purpose in connection therewith:
The term “Site Engineer” shall mean the person appointed and paid by the Employer, acting under the order of the
Corporation’s Engineer to superintendent the work.
The Contractor shall mean the individual, firm or company whether incorporated or not, who is awarded the contract &
shall include the legal representative of such individual or the persons composing such firm or company or the
successors of such individual, firm or company & the permitted assignees of such individual, firm or company.
The “Site” shall mean the lands/buildings and/or other places on, in, into or through which work is to be executed
under the contract or any adjacent land, path or street which may be allotted or used for the purpose of carrying out
the contract.
“This Contract” shall mean the Articles of Agreement, these Conditions, the General Instructions to Contractor, the
General Preambles to Schedule of Quantities, Special Conditions, the priced Schedule of Quantities, the Specifications,
the Appendices, the Drawings and other related correspondence.
1.9 “Act of Insolvency” shall mean any act of insolvency as defined by the Presidency Towns Insolvency Act, or the
Provincial Insolvency Act or any amending Statute.
“Notice in Writing” or written notice shall mean a notice in written, typed or printed characters, sent (unless delivered
personally or otherwise proved to have been received) by registered post to the last known private or business address
or registered office of the addressee and shall be deemed to have been received when in the ordinary course of post it
would have been delivered.
Words importing persons include Firms and Corporations, words importing the singular only also include the plural and
vice versa where the context so requires.
12
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
The titles of the Clauses shall not affect or alter the meaning of Clauses and are solely for the purpose of facilitating
reference.
1.13 The following abbreviations shall be followed for the designations of various LIC Officers:
DESIGNATIONS ABBREVIATIONS
Executive Director (Engineering) E.D.(E)
Additional Executive Director (Engineering A.E.D.(E)
Zonal Manager Z.M.
Chief Engineer C.E.
Chief Architect C.A.
Deputy Chief Architect D.C.A.
Deputy Addl. Executive Director Dy.C.E.
Superintending Engineer S.E.
Senior Architect S.A.
Executive Engineer E.E.
Deputy Senior Architect D.S.A.
Asstt. Secretary A.S.
1.14 Wherever the words “approved”, “directed”, “as required”, “selected” or words of like effect are used, it is to
be understood that the approval/direction, requirement or selection of the Corporation’s Engineer are intended unless
otherwise specified.
1.15 The words “as described” shall mean the description in the Special Conditions, Specifications, General
Instructions, Drawings etc. of this tender.
1.16 The words “allow” shall mean that the Contractor shall include in his rates for the particular matter referred to.
1.17 “Day Work” shall mean items of labour and/or materials which in the opinion of the Corporation’s Engineer are
not capable of being evaluated by the accepted method of measurement and analysis.
13
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
2. SCOPE OF CONTRACT:
2.1 The Contractor shall carry out and complete the works in every respect in accordance with this Contract and in
accordance with the directions and to the satisfaction of the Corporation’s Engineer. The Corporation’s Engineer may
issue further drawings and/or written instructions, details, directions and explanation in regard to:
The variation or modification of the Design, quality of works or the addition or omission or substitution of any work;
Any discrepancy in the Drawings or between the Schedule of Quantities and/or Drawings and/or Specifications;
The removal from the site of any materials brought thereon by the Contractor and the substitution of any other
material thereof;
The removal and/or re-execution of any work executed by the Contractor;
The dismissal from the work of any persons employed thereupon;
The opening up for inspection of any work covered thereupon;
The amending and making good of any defects under relevant Clause giving details of defects after completion.
The Contractor shall forthwith comply with and duly execute all works comprised in such Instructions subject to the
provisions of relevant specific conditions of the Contract. In the event of any dispute or difference of opinion the
contractor shall refer the matter within 7 (seven) days of the issue of such instruction to the Addl. Executive Director
whose decision shall be final & binding.
3. DISCREPANCIES:
If there are varying or conflicting provisions made in any one document forming part of Contract, the Addl. Executive
Director shall be the deciding authority with regard to the intention of the document and his decision shall be final and
binding on the contractor.
The several documents forming the Contract are to be taken as mutually explanatory of one another, and the order of
precedence shall be as follows;
Special conditions
General preambles to schedule of quantities
General instructions
Conditions of contract
14
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
In case of discrepancies between the Schedule of Quantities, the specifications and/or drawings the following order of
precedence shall be observed
Description in Schedule of Quantities
Specifications of relevant Trade
Drawings; detailed drawings shall be followed in preference to small scale drawings and figured dimension in
preference to scale.
Indian Standard Specifications of `BIS’
4. DRAWINGS AND SCHEDULE OF QUANTITIES:
Two complete sets of the Drawings and Specifications and Schedule of Quantities shall be furnished by the employer to
the contractor. Two copies of the additional Drawings, if any, shall be furnished within such time as the Addl. Executive
Director may consider reasonable which may be necessary for execution of any part of the work. Such copies shall be
kept on the work site and the CE and his representatives shall at all reasonable times have access to the same and they
shall be returned to the EE by the Contractor on completion of the contract.
This Contract and the signed Drawings, Specifications and Schedule of Quantities shall remain in the custody of the
Employer.
5. CONTRACTOR TO PROVIDE EVERYTHING NECESSARY FOR EXECUTION OF WORK:
Contractor shall provide everything necessary for the proper execution of the work according to the intent & meaning
of the Drawings, Priced Schedule of Quantities and Specifications taken together, whether the same may or may not be
explicitly shown or described therein provided that the same can reasonably be inferred there from and if the
Contractor finds any discrepancy therein he shall immediately and in writing refer the same to the CE whose decision
shall be final and binding on the Contractor.
The Contractor shall supply, fix and maintain at his cost during the execution of any work all the necessary Centering,
Scaffolding, Staging, Planking, Timbering, Strutting, Shoring, Pumping, Fencing, Boarding, Watching and Lighting by
night as well as by day, required not only for the proper execution and protection of the said work but also for the
protection of the Public and the safety of any adjacent Roads, Streets, Cellars, Vaults, Ovens, Pavements, Walls, Houses,
Buildings and all other erections, matters or things and the Contractors shall take down and remove any or all such
Centering, Scaffolding, Staging, Planking, Timbering, Strutting, Shoring, etc., as occasion shall require or when ordered
to do so, and shall fully reinstate and make good all matters and things disturbed during the execution of the work to
the satisfaction of the Corporation’s Engineer.
15
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
6. AUTHORITIES NOTICES AND PATENTS:
6.1 The Contractors shall conform to the provisions of any Acts of the Legislature relating to the work and to the
Regulations and Bye-Laws of any Authority and or any Water, Lighting and other Companies and/or Authorities with
whose system the structure is proposed to be connected and shall before making any variations from the Drawings or
Specifications that may be necessitated by so conforming give to the CE written notice specifying the variations
proposed to be made and the reasons for making them and apply for instructions thereon. In case the Contractor shall
not within 7 (seven) days receive such instructions, he shall proceed with the work conforming with the Provisions,
Regulations or Bye-Laws in question.
6.2 In particular, the Contractors shall be responsible to Register themselves under the Contract Labour (Regulation
& Abolition) Act 1970 and Rules there under and any amendment thereto; they must comply with and carry out all the
provisions and obligations under the said Act and Rules and furnish all information to Employer as may be required by it
and shall indemnify the Employer against any penalties/claims arising from any default on their part.
6.3 The Contractor shall arrange to give all notices required by the said Acts, Regulations or Bye-Laws to be given to
any Authority and to pay to such Authority or to any Public Office all fee that may be properly chargeable in respect of
the work and lodge the receipts with the Employer.
6.4 The Contractors shall indemnify the Employer against all claims in respect of patent, rights, and shall defend all
actions arising from such claims unless he has informed the Addl. Executive Director before any such infringement and
received his permission to proceed and shall himself pay all royalties, licence fees, damages, costs and charges of all
and every sort that may be legally incurred in respect thereof.
6.5 The Contractor should observe that his work shall not cause any nuisance to the Public in general and to the
neighbouring occupants in particular.
Should the Contractor desire to work on Sundays, Holidays and during night hours, permission in writing from the
Corporation’s Engineer must be obtained in time. It shall be the responsibility of the Contractor to obtain permission
from Electrical/Electronics Authorities, if necessary.
7. SETTING OUT WORK:
The Contractor shall set out the work and shall be responsible for the true and perfect setting out of the same and for
the corrections of the positions, levels, dimensions and alignment of all parts thereof. If at any time any error shall
appear during the progress of any part of the work, the Contractor shall at his own cost rectify such error, if called
upon, to the satisfaction of the Corporation’s Engineer. The Contractor must not commence work until the outlines of
the building and Centre line layout have been pegged out and approved by the Corporation’s Engineer.
16
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
8. CONTRACTOR IMMEDIATELY TO REMOVE OFFENSIVE MATTER:
8.1 All soil, filth or other matter of an offensive nature taken out of any trench, sewer, drain, cesspool or other
place shall not be deposited on the surface, but shall be at once carted away by the Contractor to some pit or place
provided by him.
9. MATERIALS AND SAMPLES:
9.1 All the materials stores and equipment required for the full performance of the Contract must be provided
through normal trade channels and must include applicable import duties and all applicable taxes and other charges, if
any.
They shall be of approved quality and the best of their kind available and the Contractor must be entirely
responsible for the proper and efficient carrying out of the work. The Contractor shall order all materials required for
the execution of the work from local as well as from outside sources if situation warrants so as early as necessary to the
satisfaction of the Corporation’s Engineer and to ensure that such materials are on site well ahead of requirement for
use in the work. Non-availability of materials in local market will not be an issue behind slow progress of work.
9.2 Before ordering such materials, the Contractor shall get samples of the materials approved well in time.
Preference shall be given to ISI marked products and approved brands of requisite quality as mentioned in the tender.
For materials, which are neither approved brands nor ISI marked, the same shall be got tested from approved
laboratories at the Contractor’s cost before approval. Approved brand and ISI marked product will also be tested if
desired by the CE and if the test results are satisfactory, the cost of testing shall be borne by the Employer otherwise by
the Contractor. No claim will be allowed for delay to the progress of work caused by test. If called upon by the
Executive Engineer the Contractor shall produce proof for having arranged for the supply of materials well in time.
9.3 The Contractor shall furnish well in time before work commences at his own cost, any samples of workmanship
that may be called for by the Corporation’s Engineer for his approval and any further samples in case of rejection until
such samples are approved. Such samples when approved shall be the minimum standard for the work to which they
apply. In case of items like suspended ceiling, partitions, etc. typical sample panels or proto-types shall be erected in
position for approval before undertaking work. Rates quoted shall cover for such preliminary work.
10. ACCESS:
10.1 Any of the Corporation's Engineers or any persons authorized by any one of them shall at all reasonable time
have free access to the work and/or the workshops, factories or other places where materials are being prepared or
constructed for the Contract and also to any place where the materials are lying or from which they are being obtained
and the Contractor shall give every facility to all of them necessary for inspection and examination and test of the
materials and workmanship. Except the representatives of the Public Authorities, no person shall be allowed on the
work at any time without the written permission of the Corporation’s Engineer.
17
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
If any work is to be done at a place other than the site of the work, the Contractor shall obtain the written permission
of the Corporation’s Engineer for doing so.
11. CONTRACTOR’S SUPERVISION & MINIMUM REQUIREMENT OF TECHNICAL STAFF:
The Contractor shall either himself supervise the execution of the contract or may appoint a Competent Agent
approved by the CE to act in his stead.
Where the contractor is not a qualified Engineer or even if he is so qualified, he cannot in the opinion of C.E., give his
full personal attention to the works, he shall at his own expense employ person(s) possessing the qualification and
experience as described hereunder as his accredited agent to supervise the works and to receive instructions from
Corporation’s Engineers. Any directions, instructions or notices given by the Corporation’s Engineer to such
supervisor(s) shall be deemed to be given to the contractors.
FOR WORKS COSTING UPTO Rs. 100 LAKHS :
A qualified resident Engineer having a Government recognized Diploma in Electrical/Electronics Engineering and
minimum of 2 years experience on building construction site.
FOR WORKS COSTING MORE THAN Rs. 100 LAKHS & UPTO Rs. 200 LAKHS :
A qualified resident Engineer having a Recognised Degree in Electrical/Electronics Engineering or equivalent
qualification and minimum of 2 years experience on building construction site/s or a recognized Diploma in
Electrical/Electronics Engineering with minimum 5 years experience on such construction jobs.
FOR WORKS COSTING MORE THAN Rs.200 LAKHS :
i) A qualified resident Engineer having a Recognized Degree in Electrical/Electronics Engineering and minimum of 3
years experience of such major construction site/s or a recognized diploma in Electrical/Electronics Engineering with 8
years experience.
ii) In addition the contractor shall employ suitable number of supervisors with recognized degree / diploma in the
relevant branches or recognized qualification & experience in the relevant trades for proper execution of the work as
approved by the Addl. Executive Director.
The AED may vary any of the above qualification / experience at his discretion if so warranted by conditions prevailing
and applicable to any particular work such as Air-conditioning, HT, and Interiors etc.
If the contractor fails to employ suitable person(s) to supervise the work or fails to appoint replacement(s) when
necessitated, amount as stipulated in the Appendix to the conditions of contract shall be recovered from the contractor
for each Engineer and each supervisor for the period of non-employment.
12. DISMISSAL OF WORKMEN:
18
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
The Contractor shall, on the instruction of the Corporation’s Engineer, immediately dismiss from the work any person
employed thereon, who may, in the opinion of the Corporation’s Engineer, be unsuitable or incompetent or who may
misconduct himself and such person shall not be again employed or allowed on the work without the permission of the
Corporation’s Engineer.
13. DATES OF COMMENCEMENT AND COMPLETION:
The “Date of Commencement” shall be as stated in the Work Order and the Contractor shall thereupon and forthwith
begin the work and shall regularly proceed with and complete the same on or before the “Date of Completion” stated
in the Work Order, subject to the provisions for extension of time hereinafter contained.
14. ASSIGNMENT:
14.1 The whole of the work included in the Contract shall be executed by the Contractor and the Contractor shall
not directly or indirectly transfer, assign or underlet the Contract or any part, share of interest therein nor shall he take
a new partner without the written consent of the CE and no subletting shall relieve the Contractor from the full and
entire responsibility of the Contract or from the active superintendence of the work during its progress.
15. DEVIATION, VARIATION, EXTRA/DEVIATED ITEMS AND PRICING:
The Contractor should note that unless otherwise stated, the tender is strictly on Item Rate / Percentage Rate basis and
his attention is drawn to the fact that rates for each and every item should be correct, workable and self supporting.
The quantities in the Schedule of Quantities approximately indicate the total extent of work and no variation i.e.
additions, omissions or subtractions shall vitiate the Contract. No liability shall attach to the Employer for any error
therein or variation there from.
The contractor may when authorized and shall when directed, in writing by the CE or the Corporation’s Engineers,
whom the AED may for that purpose appoint, add to, omit from, make alterations in, substitutions for, or vary the
works shown upon the Drawings or described in Specifications or included in the priced Schedule of Quantities but the
Contractor shall make no additions, omissions, alterations, substitutions or variations without such authorization or
direction. A verbal authority or direction by the CE, if confirmed by the contractor in writing within 7 (seven) days, be
deemed to have been given in writing.
The rates of such altered, additional or substituted works shall be determined in accordance with the following.
The net rates or prices in the original tender shall determine the valuation of the extra work where such extra work is
of similar character and executed under similar conditions as the work priced therein.
The net price of the items in the original tender shall determine the value of the items omitted. However, if omissions
vary the conditions under which any remaining items of the work are carried out or if the amount of any omission
relative to the amount of the whole of the Contract works or to any part thereof shall be such that in the opinion of the
Addl. Executive Director, the net rate or price contained in the Priced Schedule of Quantities or Tender or for any item
19
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
of work involves loss or expenses beyond that reasonably contemplated by the Contractor and is by reason of such
omission rendered unreasonable or inapplicable, the Addl. Executive Director shall fix another rate or price as in the
circumstance he shall think reasonable and proper.
If the rate for any altered, additional, or substituted item of work is not specified in the schedule of quantities, the rate
for that item shall be derived from the rate for the nearest similar item specified therein.
If the rate for altered, additional or substituted item of work cannot be determined in the manner specified above, then
such items of work shall be priced on the basis of coefficients of labour and materials as given in the latest CPWD rate
analysis handbook and rates for labour and materials wherever applicable shall be the market rate prevailing at the
time of execution.
Where such co-efficient are not available in C.P.W.D. rate analysis, the actual Labour/Materials involved and recorded
by the LICI Engineer in executing the items shall be considered.
Where extra work cannot be properly measured or valued, the Contractor shall be allowed “Day Work” prices at the
net rates stated in the Tender or the Priced Schedule of Quantities or, if not so stated, then in accordance with the local
“Day Work” rates and wages for the district, provided that in either case vouchers specifying the date and time (and if
required by the LICI Engineer the names of workmen employed) and materials incorporated be delivered for
verification to the LICI Engineer or his representative at or before the end of the week following that in which the work
has been executed. The LICI Engineer is not bound to recognize the cost of materials furnished in vouchers; the CE at
his discretion will fix the price of such materials based upon market value.
While fixing rates of extra items 15% (Fifteen percent only) shall be allowed over & above the basic rate of material
(without GST) T &P, Water Charges & labour to cover all supervision, overheads, profits and all other applicable
taxes/cess. GST on works contract will be paid separately.
For all extra items of work, the contractor should submit to the concerned Corporation’s Engineer the necessary
particulars along with his analysis and the rate he proposes to claim for consideration within a period of 4 (four) weeks
from the time of cropping up of any authorized extra / deviated item. He shall also ensure that all the authorized
claims are included in the final bill. If the contractor fails to submit his claim within the stipulated period or the period
duly extended by the Corporation’s Engineer, then the CE shall proceed to fix the rate for the item(s) and the same shall
be final and binding on the contractor.
The Contractor shall note that Extra/Deviated items claim and/or any other claim whatsoever if submitted after
submission of his Final Bill will not be entertained and considered by the Employer. The Contractor shall not be allowed
to make any Additions/ Alterations/ Revisions / Changes/ Modifications/ Variations in the final bill, after the final bill is
submitted by him.
20
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
16. SUB-CONTRACTORS:
16.1 All specialist Merchants, Tradesmen and others, executing any work or supplying, fixing any goods for which
provisional sums are included in the Schedule of Quantities and/or Specifications, who may be nominated or selected
by the CE, who shall be the final authority are hereby declared to be Sub-Contractors and are herein referred to as
nominated Sub-Contractors.
16.2 No nominated Sub-contractor shall be employed on or in connection with the work against whom the
Contractors shall make reasonable objection or (save where the CE and the Contractor shall otherwise agree) who will
not enter into a Contract providing:-
That the nominated Sub-Contractor shall indemnify the Contractor against the same obligation in respect of the Sub-
Contractor as the Contractor is under, in respect of this Contract;
That the nominated Sub-Contractor shall indemnify the Contractor against claims in respect of any negligence by the
Sub-Contractor or his servants or agents or any misuse by him or them of any scaffolding or other plant or the property
of the Contractor or under any Workmen’s Compensation Act in force.
17. THIRD PARTY LIABILITY, DAMAGE TO NEIGHBOURING PROPERTY, LOSS OF MATERIAL AND WORKMEN’S
COMPENSATION:
The Contractor shall be responsible for all injury to persons, animals or things, and for all damage to structural and/or
decorative part of property which may arise from the operations or neglect of himself or of any Sub-contractor or any
of his Sub-Contractor’s employees, whether such injury or damage arise from carelessness, accident or any other cause
whatsoever in any way connected with the carrying out of his Contract. This Clause shall be held to include inter-alias,
any damage to Building, whether immediately adjacent or otherwise and any damage to roads, streets, footpaths,
bridges, or ways as well as all damage caused to the building, and the works forming the subject of this Contract by
frost, rain, wind or other inclemency of the weather. The Contractor shall fully indemnify the Employer and hold him
harmless in respect of all and any expenses arising from any such injury or damage to persons or property as aforesaid
and also in respect of all and any claim made in respect of injury or damage under any acts of Government or otherwise
and also in respect of any award or compensation or damages consequent upon such claim.
The Contractor shall fully indemnify the employer against any loss, damage or deterioration for whatever reason, of all
materials brought at site and especially material supplied by or paid for partly or wholly by the employer.
The Contractor shall reinstate all damage and loss of every sort mentioned in this Clause so as to deliver up the whole
of the Contract works complete and perfect in every respect and so as to make good or otherwise satisfy all claims for
damage to the property of the third parties.
The Contractor shall fully indemnify the Employer against all claims which may be made against the Employer by any
member of the Public or other third party in respect of anything which may arise in respect of the works or in
consequence thereof.
21
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
The contractor shall at his own expense arrange to effect from the date of commencement & maintain till the date of
virtual completion of contract, with any licensed general insurance company, a POLICY OF INSURANCE( Contractor’s All
Risk Policy) to cover all such risks detailed above viz. loss, damage & third party liability etc. The policy shall be of an
amount as mentioned in Appendix to Conditions of contract and in the joint names of the employer & contractor and
shall be deposited with the employer and renewed as required from time to time during the currency of the contract.
The Contractor shall also fully indemnify the Employer against all claims which may be made upon the Employer,
whether under the WORKMEN’S COMPENSATION ACT or any other STATUTE in force during the currency of this
Contract or at Common law in respect of any Employee of the Contractor or any Sub-Contractor and shall at his own
expense effect and maintain until the Virtual completion of the work, with “licensed General Insurance Company” a
POLICY OF INSURANCE of adequate amount in the joint names of the Employer and the Contractor against such risks
and deposit such policy or policies with the employer & renew the same as required from time to time during the
currency of the Contract.
The Contractor shall be responsible for anything, which may be excluded from the Insurance Policies above referred to,
and also for all other damage to any property arising out of or incidental to the negligence or defective carrying out of
the Contract.
The amount of insurance to be taken for the above policies will be jointly decided between the contractor and the
employer before issue of acceptance letter based on the tendered cost, nature of work, location of site, local hazards
etc.
In default of the Contractor insuring as provided above, or having insured failing to renew the same as required the
Employer on his behalf may so insure/renew and may deduct the premiums paid from any monies due or which may
become due to the Contractor together with penalty as the CE deems appropriate.
The Contractor shall also fully indemnify the Employer in respect of any costs, charges or expenses arising out of any
claim or proceedings at law and also in respect of any award of compensation of damages arising there from.
The Employer shall be at liberty and is hereby empowered to deduct fully the amount of any damages, compensation
costs, charges and expenses arising or accruing any such claim of damage from any sum or sums due or to become due
to the Contractor.
18. DELAY AND EXTENSION OF TIME:
If the works be delayed due to any of the following:
by force majeure ,
by reason of any exceptionally inclement weather,
22
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
by reason of proceedings taken or threatened by, or disputes with, adjoining or neighbouring owners, or public
authorities,
by the work, or delays, of other Contractors or Tradesmen engaged by the Employer,
by reason of any additional work or instruction ordered by the employer,
by reason of Electrical/Electronics Commotion, local commotion of workmen or strike or lock-out affecting any of the
building trades,
in consequence of the Contractor not having received in due time necessary instructions from the CE for which he shall
have specifically applied in writing,
from other causes which the AED may certify as beyond the Control of the Contractor,
by reason of non-payment of interim certificate at specified time,
Then upon the happening of any such event causing delay, the contractor shall immediately, give notice thereof in
writing to the Corporation’s Engineer, but shall nevertheless use constantly his best endeavors to make good this delay.
18.2 Request for extension of time shall be made by the contractor at the earliest of the event causing delay.
18.3 In case of strike or lockout the Contractor shall give written notice thereof to the CE as soon as possible but he
shall nevertheless constantly use his endeavours to prevent delay and shall do all that may reasonably be required to
the satisfaction of the AED to proceed with the work.
18.4 The AED shall make a fair and reasonable assessment of the delay and grant extension of time accordingly.
Such extension shall be communicated to the contractor by the Corporation’s Engineer immediately within 30 (Thirty)
days of the date of receipt of request for extension. Non-application by the contractor for extension shall however not
be a bar for giving fair and reasonable extension which shall be as decided by the AED.
18.5 The decision of the AED as communicated by the Corporation’s Engineer to the contractor on the extension of
time shall be final & binding.
18.6 No claim in respect of compensation or otherwise, howsoever arising, as a result of extension granted under
the above conditions shall be admissible.
19. COMPENSATION IN THE FORM OF PENALTY FOR DELAY OF WORK :
If the Contractor fails to complete the work by the date of completion stated in the “Appendix to Condition of
Contract” or within time properly extended under Clause (18) hereof and the CE certifies in writing that in his opinion
the same ought, reasonably so, to have been completed, the Contractor shall pay or allow the Employer compensation
as mentioned in the “ Appendix to condition of contract” as “Compensation in the form of penalty for delay of work”
23
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
for delay of the work ” for the period during which the said works shall so remain incomplete and the Employer may
deduct such damages from any money due to the Contractor. In case liquidated damages in accordance with the above
provision accrue to maximum limit as mentioned in the Appendix to the Conditions of the Contract, the Addl. Executive
Director shall be at liberty to rescind the Contract and to get it completed entirely at the risk and cost of the Contractor
through any other agency he decides to appoint. All extra expenses incurred shall be recoverable from the money due
to Contractor or lying to his credit with the Employer against the present or any other Contract.
20. FAILURE BY CONTRACTOR TO COMPLY WITH AED’S INSTRUCTIONS :
20.1 If the Contractor after receipt of written notice from the AED, requiring compliance with such further Drawings
and/or his instructions, fails within 7 (seven) days to comply with the same the AED may employ and pay other persons
to execute any such work whatsoever as may be necessary to give effect thereto and all additional costs incurred in
connection therewith shall be deducted from any money due or to become due to the Contractor.
21. MEASUREMENT OF WORKS & Payment of bills
21.1 MEASUREMENT OF WORKS : The measurement of works shall be recorded in EXCEL format by the Construction
Associates at the site as works progress. Any approved authorised extra/deviated work executed during the period
will also be measured in EXCEL format. The EXCEL sheet measurement will be submitted by the Construction Associate
to the LIC site Engineer in both hard and soft format. The soft copy to be forwarded through e-mail to the concerned
site engineer. The measurements then will be checked 100% by LIC site engineer and if required, the same shall be
corrected by LIC site engineer to establish that the measurement so given by the Construction Associate is in order and
complete in all respects.
All concealed measurements shall be verified by LIC site engineer and test checked by Higher Officials, wherever
required, before its concealing and hard copy duly signed by Construction Associate and LIC engineers shall be
maintained/preserved.
If there is any variation of measurement after the test checking, the particular measurement will be re-entered by the
LIC site engineer and then the corrected EXCEL measurement will be converted to PDF format. A print of such PDF
formatted measurement sheet will be taken and signed by the LIC site engineer, Test Checking engineer and the
Construction Associate on the hard copy.
Abstract of bill in EXCEL & PDF will be submitted by Construction Associate. The Construction Associate will have their
key in the quantities of the corresponding item from the PDF formatted measurement sheet.
The Construction Associate on receipt of the corrected hard copy of Abstract of bill from LIC will prepare their tax
invoice on their letter head and submit to LIC of India for further processing of their bill for release of payment.
21.2 Should the contractor not attend or neglect or omit to send such representative, then the
24
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
Measurements taken by the LICI Engineer or representative shall be taken to be correct measurements of the
work. Wherever not specified in the “Schedule of Quantities or elsewhere” the mode of measurements shall be in
accordance with the latest brochure issued by the Indian Standards Institutions (now renamed as Bureau of Indian
Standards) on “Method of measurement of Building works”.
The Contractor or his representative may, at the time of measurement, take such notes and measurements as he may
require.
All authorized extra work. Omissions and all variations made without the Addl. Executive Director’s knowledge, if
subsequently sanctioned by him in writing, shall be included in such measurement.
If the contractor or his authorized representative does not record the measurements periodically for the completed
works, then the site Engineer shall take measurements after giving notice in writing of at least 3 (three) days.
Measurements recorded in the absence of Contractor shall be intimated with a copy of such measurements to the
contractor. If the contractor fails to countersign or record objections within a week from the date of measurement,
then such measurement recorded in absence by the Site Engineer shall be deemed to be accepted by and binding on
the Contractor.
21.6 The Contractor shall, without any extra charge provide all assistance with every appliance, labour and other
things necessary for taking measurements (either by him or by site Engineer) and recording levels including test
checking of such measurements by any person authorized by the Employer.
All work shall be measured net as fixed in its place. All measurements of ‘cutting’ shall be held to include for the
consequent wastage on the materials used.
Except where any general or detail description of the works expressly shows to the contrary, measurements shall be
taken in accordance with the procedure set forth in the specifications notwithstanding any provision in the relevant
Standard Method of measurement or any general or local custom. In the case of items for which procedure is not
covered in the specification, measurement shall be taken in accordance with the relevant Standard Method of
measurement issued by BIS and if for any item no such standard is available then a mutually agreed method shall be
followed.
Measurements of all hidden/concealed items of work including extra items if any, such as, work in foundations
including excavations, plinth filling, masonry, concrete etc. steel in all R.C.C. work, pipe to be encased etc. shall be
jointly recorded by the contractor and Site Engineer or his authorised representative before they are covered up.
Immediately after the work is ready for measurements, Contractor will give specific notice to the Site Engineer for
recording the measurements. If the Site Engineer or his authorised representative fails to record the measurements,
the Contractor will refer the matter to the Corporation’s Engineer for instructions, but in no case shall cover up work
without the latter’s permission.
25
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
22. PAYMENTS:
22.1 The contractor shall be paid by the Employer, from time to time, by installment under Interim Certificate to be
issued by the LICI Engineer to the Contractor on account of the work executed, when in the opinion of the LICI
Engineer, work to the approximate value named in the Appendix to the conditions of Contract as “Value of work for
Interim certificate” (or less at the reasonable discretion of the LICI Engineer) has been executed in accordance with this
contract, subject however to a retention of the percentage of such value mentioned in Appendix to the Conditions of
Contract hereto as “Retention percentage on account of Security Deposit”. The Interim Certificate shall be based upon
interim Bills of Running Account Bills to be prepared by the Contractor and supported by the detailed measurements.
The LICI Engineer may include in the Interim Certificate such amount as he may consider proper on account of materials
delivered upon the site by the contractor for use in the work, after satisfying price of materials on basis of
vouchers/bills submitted by the contractor.
In case any material have been supplied by the Employer to the contractor in connection with the work,
necessary recovery for the same shall be effected from the bills of the contractor by the CE at the issue rates of such
materials as stipulated while calling for tenders and in other cases at a stock rate or market rates of such materials,
whichever is higher. The contractor will, however, not be entitled to modify his rates for items of work requiring use of
such materials and when the work has been virtually completed and the CE shall have certified in writing that it has
been so completed on the basis of detailed measurements and after obtaining written endorsement by the CE that the
CE/ Deputy Addl. Executive Director has made a final Scrutiny and that there are no disputed items, rates of quantities,
the contractor shall be paid by the Employer in accordance with certificate to be issued by the CE the sum of money
named in the Appendix as “Installment after Virtual Completion” and the contractor shall be entitled to the payment of
the final bill in accordance with the final certificate to be issued in writing by the Deputy Addl. Executive Director with
the approval of the CE with expiration of the period referred to as “Defects Liability Period”, in the Appendix to
Conditions of Contract hereto from the date of Virtual Completion or as soon after the expiration of such period as to
work shall have been finally completed and all defects made good according to the true intent and meaning hereof,
whichever shall last happen.
Provided always that the issue by the LICI Engineer of any certificate during the progress of the works or at
after their completion shall not relieve the contractor from his liability under Clause (2) in cases of fraud, dishonesty or
fraudulent concealment relating to the work of materials or to nay matter dealt with in the certificate in case of all
defects and insufficiencies in the work or materials which a reasonable examination would not have disclosed. No
certificate of the Deputy Addl. Executive Director or Executive Engineer shall of itself be conclusive evidence that any
work or materials to which it related are in accordance with the contract.
The Addl. Executive Director may make any correction in previous certificate which shall have been issued by
the Executive Engineer/Superintending Engineer.
Payment upon the LICI Engineer’s certificate shall be made within the periods named in the Appendix
“Period for honouring Interim Certificate” after such a certificate has been delivered to the Employer.
26
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
The CE shall have power to withhold any certificate if the work or any parts thereof are not being carried out to
his satisfaction.
Provided always that the issue by the Corporation’s Engineer of any Certificate during the progress of the works or after
their completion shall not relieve the Contractor from his liability in cases of fraud, dishonesty or fraudulent
concealment relating to the work or materials or any matter dealt with in the Certificate in case of all defects and
insufficiencies in the work or materials which a reasonable examination would not have disclosed. No Certificate of the
Corporation’s Engineer shall of itself be conclusive evidence that any work or materials to which it related are in
accordance with the Contract.
22.3 Payment upon the Corporation’s Engineer’s Certificate shall be made within the periods named in the Appendix
“Period for honoring Interim Certificate” after such a Certificate has been delivered to the Employer;
22.4 The CE shall have power to withhold any Certificate if the work or any parts thereof are not being carried out
to his satisfaction. However, if the final certificate is not issued within the period as mentioned under Clause No.22.5,
26 due to Audit para by CTE etc., the amount involved for such items of deficient work as decided by Addl. Executive
Director would be with held. The same would be allowed as agreed upon by the CTE & the Addl. Executive Director and
the final certificate would accordingly be issued and final bill passed. For such withheld amount, a simple interest @ 6%
per annum shall be paid to the contractor along with the said payment. Such interest will be calculated from the last
date (as mentioned in Appendix to Conditions of Contract) for honoring final certificate till the date of payment.
22.5 The measurements and valuation in respect of the Contract shall be completed within the "period of Final
Measurement" stated in the Appendix or if not so stated then within six months of the completion of the contract
works as defined in Clause (26) hereof. No further claim shall be made by the contractor after submission of the final
bill and these shall be deemed to have been waived and extinguished.
The final certificate shall be based on the submission of final measurements or overall measurements of the work (to
be taken if so directed by Corporation’s Engineer) with all relevant details similar to 22.1 above. The CE may direct the
Contractor to resubmit details if the same are found incomplete to issue the final certificate and his decision to accept
the details is final and binding on the Contractor. Final Certificate shall be issued by the CE after the conditions are met
with as per 22.4, 22.5, 22.6 and 26 and contractor’s submission of No Claim certificate cum receipt as per the Proforma
given in Appendix to Conditions of Contract.
23. SECURED ADVANCE AGAINST MATERIALS:
23.1 The Contractor shall be entitled to be paid advance along with interim bill against materials which are not
perishable and which are in the opinion of Corporation’s Engineer, required for the works and have been brought on
site for incorporation in the work but have not been so incorporated and are safeguarded against loss due to any cause
whatsoever, (refer clause no-17). The amount of such advance against materials shall be arrived at on the following
basis:
27
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
80% of the market value of materials required for the work and brought on site.
OR
80% of the cost of such materials (brought on site) as derived from the relevant accepted tender rate for the particular
item involving such materials, whichever is lower.
b) Such advance payment made against materials shall be recovered from or adjusted from the interim bills as
and when the materials are utilized in the work.
Examples of certain perishable materials on which no advance shall be paid are Sand, Paint, Bitumen, Hard Boards/Soft
Boards and other paper products, Petroleum Products, Coal Tar, and Insulating Boards etc.
23.2 In case of dispute, the decision of the Addl. Executive Director on whether advance payment can be made
against specific materials shall be final and binding.
24. UNFIXED MATERIALS AND EQUIPMENTS:
All tools, plants and materials brought to the site by the Contractor shall vest in the Employer and shall not be removed
from the site of works except by permission of the Corporation’s Engineer in writing. The Employer shall have a lien on
these materials and plants.
25. REMOVAL OF IMPROPER WORK:
The Corporation’s Engineer shall during the progress of the work have power to order in writing from time to time the
removal from the work within such reasonable time or as may be specified in the order, of any materials, which in their
opinion are not in accordance with the Specifications or instructions, the substitution of proper materials and the
removal and proper re-execution of any work executed with materials or workmanship not in accordance with the
Drawings and Specifications or Instructions and the Contractor shall forthwith carry out such an order at his own cost.
In case of default on the part of the Contractor to carry out such an order, the CE shall have the power to employ other
persons to carry out the same and all expenses consequent thereon or incidental thereto as certified by the EE shall be
borne by the Contractor and may be deducted from any amounts due or that may become due to the Contractor.
26. VIRTUAL COMPLETION:
26.1 The work shall be completed in accordance with the Contract and to the entire satisfaction of Addl. Executive
Director. All unused materials, tools, plants, scaffoldings, temporary structures, hutments and things belonging to the
Contractor shall be removed and the site of works cleared of rubbish and all waste materials by the contractor at his
own expenses and delivered up tidy to the employer. After completion of the work, the contractor will serve a written
notice to the AED to this effect. The Addl. Executive Director after satisfying himself shall thereupon approve the virtual
completion. The Defect Liability Period shall commence from the date of such certification.
28
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
27. DEFECTS AFTER COMPLETION:
The defects, shrinkage, settlements or other faults, which may appear within “the Defects Liability Period, stated in the
“Appendix to the Conditions of Contract” or if not stated then, within 12 (twelve) months after virtual completion of
the work, arising on account of materials or workmanship not in accordance with the Contract shall, upon the
directions in writing of the Corporation’s Engineer and within such reasonable time specified therein, be amended
and made good by the Contractor at his own cost unless the AED shall decide that he ought to be paid for such
amendment and for making good, and in case of default, the AED may employ and pay other persons to amend and
make good such defects, shrinkage, settlement or other faults, and all damages, loss and expenses consequent thereon
or incidental thereto shall be recovered from any monies due or that may become due to the Contractor. The CE may
in lieu of such amending and making good by the Contractors, deduct from any money due or that may become due to
the Contractor, a sum to be determined by the AED equivalent to the cost of amending such work. Should any defective
work have been done or materials supplied by any Sub-Contractor employed on the work, who has been nominated or
approved by the AED as provided in Clause No.16 the Contractor shall be liable to make good in the same manner as if
such work or material had been done or supplied by the Contractor and been subjected to the provisions of this Clause
and Clause No.2 hereof. The Contractor shall remain liable under the provision of this Clause notwithstanding the
payment of any Certificate or the passing of any accounts.
28. PROVISIONAL SUMS, APPLICATION OF:
For all the work listed under items for which provisional sums are provided in the tender, the AED reserves the right to
invite separate tenders or select or order from any manufacturer or firms at his discretion and reserves to himself the
right of paying direct to persons or firms for any such work. The Contractor will not have any claims over these items,
but if tenders are invited for such items, he will also be invited to quote along with others.
28.2 If ordered by the AED, Contractor shall be required to carry out provisional sum items at the same conditions
and rates as applicable for this Contract.
29. OTHER PERSONS ENGAGED BY THE EMPLOYER:
29.1 AED reserves the right to execute any work not included in this Contract, which he may desire to have carried
out, by other persons and the Contractor shall allow all reasonable facilities and the use of his scaffolding and plant for
the execution of such work, but is not required to provide any special plant or materials for the execution of such work
except by special arrangement with the Employer. Such work shall be carried out in such manner as not to impede the
progress of the work included in the Contract and the Contractor shall not be responsible for any damage or delay
which may happen to or be occasioned by such work.
30. SUSPENSION BY THE CONTRACTOR:
30.1 If the Contractor except on account of any legal restraint upon the Employer preventing the continuance of the
work, shall suspend the work or in the opinion of the AED shall neglect or fail to proceed with due diligence in the
29
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
performance of his part of the Contract or if he shall make default in respect of Clause No.2, the Employer shall have
the power to give notice in writing to the Contractor requiring that the work be proceeded within a reasonable manner
and with reasonable dispatch. Such Notice shall purport to be a notice under this clause. After such notice is given, the
Contractor shall not be at liberty to remove from the site of the work or from any ground contiguous thereto any plant
or materials belonging to him, which shall have been placed thereon for the work and the Employer shall have a lien
upon all such plant and materials to subsist from the date of such notice being given until the notice shall have been
complied with. If the Contractor shall fail for 7 (seven) days after such notice given to proceed with the work as therein
prescribed, the CE may proceed as provided in Clause No.31.
31. DETERMINATION OF CONTRACT BY EMPLOYER:
31.1 If the Contractor (being an individual or a firm) commit any “Act of Insolvency” or shall be adjudged as
Insolvent or shall make an assignment or composition of the greater part in number or amount of his creditors or shall
enter into a deed of assignment with his creditors, or being an Incorporated Company shall have an order made
against him or pass an effective resolution for winding up either compulsorily or subject to the supervision of the Court
or Voluntarily or if the official Assignee of the Contractor shall repudiate the Contract or if the official Assignee or the
Liquidator in any such winding up shall be liable within 7 (seven) days after notice to him requiring him to do so, to
show to the reasonable satisfaction of AED that he is able to carry out and fulfill the Contract and if required by the CE
to give security therefore or if the Contractor (whether an Individual Firm or Incorporated Company) shall suffer
execution to be issued or if the Contractor shall suffer any payment under this Contract to be attached by or on behalf
of any of the creditors of the Contractors or if the contractor shall assign or sublet the Contract without the consent in
writing of the AED first obtained or if the Contractor shall charge or encumber this Contract or any payment due or
which may become due to the Contractor there under, or if the AED shall certify in writing that in his opinion the
Contractor,
a. has abandoned the Contract, or
b. has failed to commence the work, or has without any lawful excuse under these conditions suspended the
progress of the work for 7 (seven) days after receiving from the AED written notice to proceed, or
c. has failed to proceed with work with such due diligence and failed to make such due progress as would enable
the work to be completed within the time agreed upon, or
d. has failed to complete the work within the stipulated date including authorized extensions or
e. has failed to remove the materials from the site or to pull down and replace the work within 7 (seven) days
after receiving a written notice from the Corporation’s Engineer that the said materials or work were condemned or
rejected or
30
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
f. has neglected or failed persistently to observe and perform all or any of the acts, matters, or things, by this
Contract to be observed and performed by the Contractor for 7 (seven) days after written notice shall have been given
to the Contractor requiring the Contractor to observe or perform the same, or
g. has to the detriment of good workmanship or in defiance of the AED’s instructions to the contrary sub-let any
part of the Contract.
then and in any of the said causes, the AED notwithstanding any previous waiver, after giving 7 (seven) days notice in
writing to the Contractors, determine the Contract, but without thereby affecting the powers of the AED or the
obligations and liabilities of the Contractor, the whole of which shall continue to be in force as fully as if the contract
has not been so determined and as if the work subsequently executed had been executed by or on behalf of the
Contractor. And further, the Employer, his agents or servants, may enter upon and take possession of the work and all
plant, tools, scaffolding, sheds, machinery, steam and other power, utensils and materials, lying upon the premises or
the adjoining lands or road and use the same as his own property or may employ the same by means of his own
servants and workmen in carrying on and completing the work or by employing any other Contractors or other person
or persons to complete the work, and the Contractor shall not in any way interrupt or do any act, matter, or thing to
prevent or hinder such other Contractor, other persons or person employed for completing and finishing or using the
materials and plant for the work. When the work shall be completed or as soon thereafter as convenient, the AED shall
give a notice in writing to the Contractor to remove his surplus materials and plant and should the Contractor fail to do
so within a period of 14 (Fourteen) days after receipt thereof by him, the Employer may sell the same by public auction
and shall give credit to the Contractor for the amount so realized. The CE shall thereafter ascertain and certify in writing
under his hand what (if anything) shall be due or payable to or by the Employer for the value of the said plant and
materials so taken possession of by the Employer and the expense or loss which the Employer shall have been put to in
getting the work to be so completed, and the amount, if any, owing to the Contractor and the amount, which shall be
so certified shall thereupon be paid by the Employer to the Contractor or by the Contractor to the Employer, as the
case may be and the Certificate of the AED shall be final and conclusive between the parties.
32. TERMINATION OF CONTRACT BY CONTRACTOR:
32.1 If payment of the amount payable by the Employer under any Certificate of the EE shall be in arrears as unpaid
for 60 (sixty) days after notice in writing requiring payment of the amount with interest of aforesaid shall have been
given by the Contractor to the Employer, or if the work be stopped for six months under order of the AED or by any
injunction or other order of any Court of Law, then and in any of the said cases, the Contractor shall be at liberty to
determine the Contract by notice in writing to the Employer and he shall be entitled to recover from the Employer
payment for all the work executed and for any loss, he may sustain upon any plant or material supplied or purchased or
prepared for the purpose of the Contract.
32.2 In arriving at the amount of such payment, the net rates contained in the Contractor’s original tender shall be
followed or where the same may not apply, valuation shall be made in accordance with Clause No.15 hereof.
31
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
33. DETERMINATION OF CONTRACT DUE TO ABANDONMENT OR REDUCTION IN SCOPE OF WORK:
33.1 If at any time after the acceptance of the tender, the Employer shall for any reasons whatsoever not require
the whole or any part of the works to be carried out, the AED shall give notice in writing to the Contractor who shall
have no claim to any payment of compensation or otherwise whatsoever on account of any profit or advantage which
he might have derived from the Execution of the whole of the works.
The Contractor shall be paid at contract rates for the full amount of work executed and in addition:
The cost at site of all surplus approved materials collected for incorporation in the work, which the Contractor does not
wish to retain and which shall thereafter become the property of the Employer.
Where the Contractor desires to retain the surplus of approved materials (excepting materials supplied by the
Employer or obtained in Employer’s name, which shall, in any case, be returned to the Employer) the cost of handling
and cartage charges for removal from the site to a reasonable distance not exceeding 25 kms.
If upon the determination of the Contract under this condition, the Contractor is of the opinion that he has suffered
hardship by reason of the operation of these conditions, he may refer the circumstances with full details to the Addl.
Executive Director, who on being satisfied that such hardship exists or has existed, shall make such allowance, if any as
in his opinion is reasonable, and his decision shall be final, conclusive and binding.
34. DISPUTES TO BE FINALLY DETERMINED BY ADDL. EXECUTIVE DIRECTOR:
The Instruction, Decision, Opinion, Direction, Certificate or Valuation of the CE with respect to all or any of the matters
under Clause (2), (3), (5), (6), (9), (14), (15), (18), (23), (27), (30), (31) and (33) hereof (which matters are herein referred
to as EXCEPTED MATTERS) shall be final and conclusive and binding on the parties hereto and shall be without appeal.
Any other Decision, Opinion, Direction, Certificate or Valuation of the CE or any refusal of the CE to give any of the
same shall be subject to the right of Arbitration and review as given under Clause No.36.
35. SECURITY DEPOSIT AND PERFORMANCE GUARANTEE:
35.1 Amount towards Security deposit shall be calculated as per details given in “APPENDIX TO CONDITIONS OF
CONTRACT” in Part-II of the tender. Security Deposit can be either in the form of Bank Guarantee or DD as per PART-II.
The EMD shall be retained as part of Security Deposit and balance Security Deposit shall be accumulated through
retentions from Running Account Bills at 7.5% (maximum) of gross amount of bill. In case of Bank Guarantee option,
the Contractor shall furnish one Bank Guarantee for full amount of Security deposit valid till end of defects liability
period OR, two Bank Guarantees of like amounts each equal to half the Security deposit; one valid till virtual
completion and the other till end of defects liability period plus CAMC period
32
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
35.2 Performance Guarantee if required shall be as mentioned in “Appendix to Conditions of Contract” and in the
form of Bank Guarantee valid up to scheduled date of completion plus six month claim period.
35.3 The Bank Guarantee/s shall be from any Nationalized / Scheduled Bank preferably at place of work site or Zonal
Headquarter of LIC within whose jurisdiction the work falls or where a Branch/Division of the Corporation exists.
35.4 Bank Guarantee/s (BGs) against Security Deposit (SD) and Performance Guarantee (PG) shall be executed as per
the specimen pro-forma at Annexure B and C. Bank guarantee/s against Security Deposit and Performance guarantee
shall be submitted within 21 (twenty one) days from the date of acceptance letter.
35.5 In case of failure by the contractor to furnish the Bank Guarantee against Performance Guarantee as per Cl.35.2
by the stipulated date or extended date if any, Employer shall without prejudice to any other right or remedy available
in law, be at liberty to cancel the tender and forfeit the Earnest Money absolutely.
35.6 50% of the Security Deposit shall be refunded after the certificate of virtual completion is issued to the
contractor & provided that the employer has no claim for forfeiture of part or whole of the said deposit.
35.7 Balance 50% of Security deposit will be refunded to the contractor after the satisfactory completion of the
defects liability period + CAMC period, subject to deductions for any appropriations thereof required to be made by the
employer as per the conditions of contract.
35.8 If one Bank Guarantee in lieu of total Security Deposit is furnished, the same will be released only after the
successful completion of Defects Liability period subject to any appropriations as aforesaid.
35.9 If two Bank Guarantees in lieu of Security deposit are furnished, the First Bank Guarantee will be released after
the certificate of Virtual completion is issued to the contractor and second shall be released after the satisfactory
completion of Defects Liability Period subject to any appropriations as aforesaid.
35.10 Bank Guarantees towards Performance Guarantees (where applicable) shall be released after the virtual
completion of work as given in appedix to conditions of contract.
35.11 Contractor shall keep the Security Deposit and Performance Guarantee, where applicable, replenished to its full
value whenever any recovery or appropriation there from occurs. The employer reserves the right to do so from any
money(s) due to the contractor lying with them.
35.12 The Contractor should note that no interest will be allowed on any part of the Security deposit.
35.13 No deductions will be effected from the bills when the total security deposit is paid in the form of Bank
Guarantee(s) and the E.M.D shall be refunded after acceptance of Bank Guarantee(s).
35.14 In the event of failure by the contractor to submit Bank Guarantee(s) by the specified / extended date, recovery
of Security deposit shall be effected from the R.A Bills. However, where the contractor fails to furnish Bank Guarantee
against Performance Guarantee the matter shall be dealt with as per Cl. 35.5 above.
33
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
35.15 In all cases of Bank Guarantees, there shall be further provision of claim period of 6 months. If the contract
period gets extended for any reason whatsoever, the contractor shall obtain the required extensions to the Bank
Guarantee(s).
36. SETTLEMENT OF DISPUTES, ARBITRATION:
All disputes and differences of any kind whatsoever arising out of or in connection with the Contract or the carrying out
of the work (whether during the progress of the work or after its completion and whether before or after
determination, abandonment or breach of Contract) shall be referred to a Standing Committee consisting of 1 Retired
High Court Judge and 2 Members from Engineering fraternity retiring as senior Engineer from Government/
Government Undertaking. Ther Committee will be constituted by the Chairmen, LIC of India.
The claims arising out of the Contract will be placed before the Committee once in a quarter and decision will be
conveyed to both the contractually agreed parties.
Either of the party on being dissatisfied with the decision may approach to a Three Member Arbitral Tribunal, one each
will be appointed by either party and 2 appointed Arbitrators will appoint 3rd Arbitrator who will act as the Presiding
Arbitrator.
Executive Director (Engg.) will appoint the Arbitrator on behalf of L.I.C. Of India. The Arbitration shall be conducted in
accordance with Arbitration and Reconciliation (Amendment) Act 1996 as amended by the Arbitration and
Reconciliation (Amendment) Act 2015 (3 of 2016) and any other amendment thereafter if any.
36.5 The contractually agreed parties hereby also agree that the Arbitration under this Clause shall be a condition
precedent to any Right of Action in Law of Court under the Contract.
34
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
ANNEXURE “A”
PROFORMA OF ARTICLES OF AGREEMENT
ARTICLES OF AGREEMENT made at.....................this..............day of .............20..... between THE LIFE INSURANCE
CORPORATION OF INDIA, a body corporate constituted and established by the Life Insurance Corporation Act, 1956
(Act 31 of 1956) and having its Central Office at "Yogakshema", Jeevan Bima Marg, Mumbai and its Zonal Office
at Kolkata hereinafter called the Employer (which expression shall include its successors and assignees wherever
context or meaning shall so require or permit) of the one part and M/s ……………………….( hereinafter called "The
Contractor" ) of the other part.
WHEREAS the Employer is desirous of constructing the……………………………………………………………….
and has prepared drawings and specifications and the Schedule of Quantities which have been signed by or on behalf
of the parties hereto.
AND WHEREAS the Contractor has agreed to execute upon and subject to the conditions and instructions set forth
herein ( hereinafter referred to as "the said Conditions") the works shown upon the said drawings and /or
described in the said Specifications and included in the said Abstract Schedule of Quantities at the item rates therein
set forth amounting to the contract sum of Rs……………….. hereinafter referred to as "the said contract Amount".
NOW IT IS HEREBY AGREED AS FOLLOWS:
1. In consideration of the said Contract Amount to be paid at the times and in the manner set forth in the said
conditions, the contractor shall upon and subject to the said Conditions execute and complete the works shown
upon the said Drawings and described in the Specifications and/or the priced Schedule of Quantities.
2. The Employer shall pay the contractor the said Contract Amount or such other sum as shall become
payable for the items and in the manner hereinafter specified in the said conditions.
3. The said Conditions and Appendices thereto shall be read and construed as forming part of this
Agreement, and the parties hereto shall respectively abide by and submit themselves to the conditions and perform
the Agreement in their part respectively in such conditions contained.
4. All disputes arising out of or in any way concerned with this Agreement shall be deemed to have arisen
in____________and only the Courts in ____________shall have jurisdiction to determine the same.
5. The contract comprises :-
i) Tender Documents Serial Pages…………………………..
ii) Subsequent Correspondence Serial Pages………………
Architectural Drawings Serial Pages……………………..
35
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
6. Only ( ) alterations have been made in these documents and as evidence that these
alterations were made before the execution of Contract Agreement, they have been initialled by the contractor
and.................. …………………
________________Engineer, __________________ Zone, Life Insurance Corporation of India _____________. The
said officer is hereby authorised to sign and initial on the Employer’s behalf, the documents forming part of this
contract.
7. IN WITNESS WHEREOF THE Official Seal of the LIFE INSURANCE CORPORATION OF INDIA, ________________
ZONE, was thereto affixed and signed on its behalf by the Addl. Executive Director and by
_______________________ on behalf of the Contractor/s on the dates respectively mentioned against their
signatures in the presence of the witnesses whose signatures are also appended.
In the presence of ADDL. EXECUTIVE DIRECTOR
1. Signature : ................... FOR AND ON BEHALF OF THE
LIFE INSURANCE CORPORATION
Name :.............................. OF INDIA
Address : .............................. Date :………………….
..............................
2. Signature : .............................
Name : .............................
Address : ..............................
..............................
In the presence of ........................
1. Signature : ........................... FOR AND ON BEHALF
OF THE CONTRACTOR
Name :.............................. M/S ................................
Address : .............................. Date : .....................
..............................
2. Signature : .............................
Name : ..............................
Address : ...............................
ANNEXURE – ‘B’
36
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
LIFE INSURANCE CORPORATION OF INDIA
(Refer Clause No. 35 of Conditions of Contract)
FORM OF BANK GUARANTEE IN LIEU OF SECURITY DEPOSIT
IN INDIVIDUAL CONTRACTS
To
THE LIFE INSURANCE CORPORATION OF INDIA
1. In consideration of the Life Insurance Corporation of India having its ______________ Zonal Office at
_____________________________ in the State of _______________________________ (hereinafter called ‘the
Corporation’ which expression shall unless repugnant to the subject or context include its successors and assignees)
having agreed under terms and conditions of contract (vide its acceptance letter No._______________________
dated_________ ) made between ________________
(hereinafter called the said Contractor) and the Corporation in connection with
________________________________________________ (hereinafter called ‘the said contract’) to accept a Deed of
Guarantee and Indemnity as herein provided for
Rs._________________________________________________________ from the
_____________________________________________ in lieu of the Security Deposit to be made by the contractor
and/or in lieu of the deduction to be made from the Contractor’s bills, for the due fulfillment by the said contractor of
the terms and conditions contained in the said contract, we the
________________________________________________________ (hereinafter referred to as ‘the said Bank’) and
having our office at ______________________________________________ do hereby undertake and agree to
indemnify and keep indemnified the Corporation from time to time to the extent of Rs.___________ (Rupees
______________________________________ only) against any loss or damage, costs, charges and expenses caused to
or suffered
by or that may be caused to or suffered by the Corporation by reason of any breach or breaches by the said contractor
in respect of the said contract or of any of the terms and conditions contained in the said contract, or in respect of all
its claims for money and / or material found due and recoverable from the said contractor and to unconditionally pay
the amount claimed as such by the Corporation on demand and without demur to the extent aforesaid.
We, the said Bank further agree that the Corporation shall be the sole judge of and as to whether the said contractor
has committed any breach or breaches of any of the terms and conditions of the said contract and the extent of loss,
damage, costs, charges and expenses caused to or suffered by or that may be caused to or suffered by the Corporation
from time to time on account thereof and the decision of the Corporation in this respect shall be final and binding on
us.3
3. The Corporation shall have the fullest liberty without affecting in any way the liability of the Bank under this
Guarantee or Indemnity from time to time to vary any of the terms and conditions of the said contract or to
extend time of performance by the said contractor, or to postpone for any time and from time to time any of the
37
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
powers exercisable by it against the said contractor and either to enforce or forbear from enforcing any of the terms
and conditions governing the said Contract or securities available to the Corporation and the said Bank shall not be
released from its liability under these presents by any exercise by the Corporation of the liberty with reference to the
matters aforesaid or by reason of time being given to the said contractor or any other forbearance, act or omission on
the part of the Corporation or any indulgence by the Corporation to the said contractor or of any other matter or thing
whatsoever, which under the law-relating to sureties would but for this provision have the effect of so releasing the
Bank from its liability.
4. It shall not be necessary for the Corporation to proceed against the contractor before proceeding against the
Bank and the Guarantee and Indemnity herein contained shall be enforceable against the said Bank, notwithstanding
any security which the corporation may have obtained or obtain from the contractor shall at the time when
proceedings are taken against the Bank hereunder be outstanding or unrealized.
5. Notwithstanding anything contained in any of the foregoing clauses the liability of the Bank under this
Guarantee shall not exceed Rs. _________________ (Rupees
__________________________________________________ only). The guarantee shall remain in force
till_________________. If any extension of time be granted to the contractor, we undertake to extend the guarantee
with the consent of the contractor. Unless a claim or demand under this guarantee is made or presented to the Bank
within six months from the expiry date, all the rights of the Corporation under this Guarantee shall cease and the Bank
shall be released and discharged from all liability hereunder.
6. We, the said bank lastly undertake not to revoke this guarantee and indemnity during its currency except with the
previous consent of the Corporation in writing and agree that any change in the constitution of the said contractor or
the said Bank shall not discharge our liability hereunder.
For and on behalf of the Bank
(Name and Designation)
The above Guarantee is accepted by the
LIFE INSURANCE CORPORATION OF INDIA.
For and on behalf of the LIC of India
(Name and Designation)
38
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
Dated:
Note No.1 : FILL IN AS APPLICABLE
A) For Proprietary concerns:-
Shri _______________________________ son of _________________________ resident of
_______________________________ carrying on business under the name and style of
_________________________________________________ at _____________________ (hereinafter called ‘the said
contractor’ which expression shall unless the context requires otherwise include his heirs, executors, administrators
and legal representative).
OR
B) For Partnership concerns:-
1. Shri ________________________________________
son of ______________________________________
resident of ___________________________________
2. Shri ________________________________________
son of ______________________________________
resident of ___________________________________
carrying on business in partnership under the name and style of
______________________________________________ of _________________ at
______________________________ (hereinafter collectively called ‘the contractor’ which expression shall unless the
context requires otherwise include each of them and their respective heirs, executors, administrators and legal
representatives)
OR
C) For companies :-
M/S / Shri _____________________________________ a company under the Companies Act 1956 and having its
registered office at _______________ in the state of ___________________ (hereinafter called ‘the said contractor’
which expression shall unless the context requires otherwise include its successors and assignees).
Note No.2:
Please fill in the name and address of Bank.
39
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
ANNEXURE – ‘C’
LIFE INSURANCE CORPORATION OF INDIA
(Refer Clause No. 35 of Conditions of Contract)
FORM OF BANK GUARANTEE IN LIEU OF EARNEST MONEY DEPOSIT
IN INDIVIDUAL CONTRACTS
To
THE LIFE INSURANCE CORPORATION OF INDIA
1. In consideration of the Life Insurance Corporation of India having its ______________ Zonal Office at
_____________________________ in the State of _______________________________ (hereinafter called ‘the
Corporation’ which expression shall unless repugnant to the subject or context include its successors and assignees)
having agreed under terms and conditions of contract (vide its acceptance letter No._______________________
dated_________ ) made between ________________
(hereinafter called the said Contractor) and the Corporation in connection with
________________________________________________ (hereinafter called ‘the said contract’) to accept a Deed of
Guarantee and Indemnity as herein provided for
Rs._________________________________________________________ from the
___________________________________________ in lieu of the Earnest Money Deposit to be made by the contractor
for the due fulfillment by the said contractor of the terms and conditions contained in the said contract, we the
________________________________________________________ (hereinafter referred to as ‘the said Bank’) and
having our office at ______________________________________________ do hereby undertake and agree to
indemnify and keep indemnified the Corporation from time to time to the extent of Rs.___________ (Rupees
______________________________________ only) against any loss or damage, costs, charges and expenses caused to
or suffered
by or that may be caused to or suffered by the Corporation by reason of any breach or breaches by the said contractor
in respect of the said contract or of any of the terms and conditions contained in the said contract, or in respect of all
its claims for money and / or material found due and recoverable from the said contractor and to unconditionally pay
the amount claimed as such by the Corporation on demand and without demur to the extent aforesaid.
2. We, the said Bank further agree that the Corporation shall be the sole judge of and as to whether the said
contractor has committed any breach or breaches of any of the terms and conditions of the said contract and the
extent of loss, damage, costs, charges and expenses caused to or suffered by or that may be caused to or suffered by
the Corporation from time to time on account thereof and the decision of the Corporation in this respect shall be final
and binding on us.
40
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
3. The Corporation shall have the fullest liberty without affecting in any way the liability of the Bank under this
Guarantee or Indemnity from time to time to vary any of the terms and conditions of the said contract or to
extend time of performance by the said contractor, or to postpone for any time and from time to time any of the
powers exercisable by it against the said contractor and either to enforce
or forbear from enforcing any of the terms and conditions governing the said Contract or securities available to
the Corporation and the said Bank shall not be released from its liability under these presents by any exercise by the
Corporation of the liberty with reference to the matters aforesaid or by reason of time being given to the said
contractor or any other forbearance, act or omission on the part of the Corporation or any indulgence by the
Corporation to the said contractor or of any other matter or thing whatsoever, which under the law-relating to sureties
would but for this provision have the effect of so releasing the Bank from its liability.
4. It shall not be necessary for the Corporation to proceed against the contractor before proceeding against the
Bank and the Guarantee and Indemnity herein contained shall be enforceable against the said Bank, notwithstanding
any security which the corporation may have obtained or obtain from the contractor shall at the time when
proceedings are taken against the Bank hereunder be outstanding or unrealized.
5. Notwithstanding anything contained in any of the foregoing clauses the liability of the Bank under this
Guarantee shall not exceed Rs. _________________ (Rupees
__________________________________________________ only). The guarantee shall remain in force
till_________________. If any extension of time be granted to the contractor, we undertake to extend the guarantee
with the consent of the contractor. Unless a claim or demand under this guarantee is made or presented to the Bank
within six months from the expiry date, all the rights of the Corporation under this Guarantee shall cease and the Bank
shall be released and discharged from all liability hereunder.
6. We, the said bank lastly undertake not to revoke this guarantee and indemnity during its currency except with the
previous consent of the Corporation in writing and agree that any change in the constitution of the said contractor or
the said Bank shall not discharge our liability hereunder.
For and on behalf of the Bank
(Name and Designation)
The above Guarantee is accepted by the
LIFE INSURANCE CORPORATION OF INDIA.
For and on behalf of the LIC of India
(Name and Designation)
Dated:
Note No.1 : FILL IN AS APPLICABLE
A) For Proprietary concerns:-
41
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
Shri _______________________________ son of _________________________ resident of
_______________________________ carrying on business under the name and style of
_________________________________________________ at _____________________ (hereinafter called ‘the said
contractor’ which expression shall unless the context requires otherwise include his heirs, executors, administrators
and legal representative).
OR
B) For Partnership concerns:-
1. Shri ________________________________________
son of ______________________________________
resident of ___________________________________
2. Shri ________________________________________
son of ______________________________________
resident of ___________________________________
carrying on business in partnership under the name and style of
______________________________________________ of _________________ at
______________________________ (hereinafter collectively called ‘the contractor’ which expression shall unless the
context requires otherwise include each of them and their respective heirs, executors, administrators and legal
representatives)
OR
C) For companies :-
M/S / Shri _____________________________________ a company under the Companies Act 1956 and having its
registered office at _______________ in the state of ___________________ (hereinafter called ‘the said contractor’
which expression shall unless the context requires otherwise include its successors and assignees).
Note No.2:
Please fill in the name and address of Bank.
ANNEXURE – ‘D’
42
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
BANK ACCOUNT AND OTHER DETAILS:
To be submitted along with Tender copy
Sl.
No
Description Details
01
Name of the Company/Firm/Entrepreneur
Institute, etc
02
Address
Phone Number
Mobile:
Land Line:
E-Mail ID
03 Bank Account Details:
A.
Account No
B.
Type of Account
C. IFSC/RTGS Code
(Enclose Xerox copy of the Cheque leaf)
04
PAN No *
05
TIN Registration No.*
06 GST IN Registration No.*
I declare that, the above furnished information is correct. During the contract period, if any changes took place in the
above said information, the same will be informed with the valid reasons.
43
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
SPECIAL CONDITIONS OF CONTRACT
Re: E-Tender for Annual Rate Contract for Supply, Installation, Testing & Commissioning of Online UPS system and CAMC of UPS at various
offices under Divisional Offices under East Central Zonal Office, Patna FY 2023-24
1.EARNEST MONEY:
The e-tender shall accompany an Earnest Money Deposit of Rs.1,02,000.00 in the form of Original Demand Draft/ Pay
Order /Banker’s Cheque/ NEFT receipt towards EMD & tender fee. Tender not accompanied by E.M.D. shall be rejected.
The EMD will be refunded to the unsuccessful tenderer. The EMD of successful tenderer will be converted to Security.
50% of the same will be released after DLP period of Two year and balance 50% will be released after successful
completion of CAMC period(5 years)
2.SECURITY DEPOSIT:
An amount equal to 5% of the accepted tender amount shall be deducted from bills towards Security Deposit. 50% of
the security deposit so deducted from the bill shall be refunded after successful completion of the defects liability
period of Two years for UPS and Battery Bank including batteries and on satisfactiry services during that period and
entering into AMC with concerned office after DLP is over. 50% SD will be refunded after successful completion of
CAMC period.
3.VALIDITY AND CONTRACT PERIOD:
The tender shall be valid for the period for our consideration for a period of 90 days from the last date of receipt of the
tender.
The rates quoted shall be valid for the period of one year from the date of opening of the Price Bid.
4.COMPLETION TIME:
As per Appendix to the Conditions of the Contract
5.TERMS OF PAYMENT:
First & final payment shall be made on SITC of UPS system at site & satisfactory testing of UPS in the presence of LICI
representative.
6.TAXES, OCTROI & OTHER DUTIES:
44
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
The rates quoted shall be exclusive of GST. GST shall be as extra as applicable. The rate shall be quoted as FOR
destination basis.
Deduction at source of Income Tax, TDS on works contract etc shall be made by LIC of India as per the provisions
prevailing from time to time from the bills and remitted to the concerned Taxation Authorities / State Government on
behalf of the contractor.
7.Water & Electricity Charges:
Recovery of water and electricity cahrges @0.5% of the gross value of work done from Contractor's bill if used from LIC
source.
8. It will be responsibility of the contractor to ensure that there should not be any damage to LIC properties & adjacent
during the loading or unloading of UPS systems. The Contractor shall fully indemnify the Employer and hold him
harmless in respect of all and any expenses arising from any such injury or damage to persons or property as aforesaid
and also in respect of all and any claim made in respect of any injury or damage under any acts of Government or
otherwise and also in respect of any award or compensation or damages consequent upon such claim.
9.GUARANTEE AND MAINTENANCE:
The guarantee period of UPS & battery bank shall be 2(two) years. The contractor shall be responsible for any defects in
manufacturing, installation and performance and rectify the same at their cost to the entire satisfaction of LICI for a
period of 36 months from the date of commissioning and handing over of the UPS system in satisfactory working
conditions.
10.STORING OF THE EQUIPMENTS:
LICI will provide space for storing of the equipment. However, safety and security of all materials stored will be the
responsibility of contractor till the equipments are handed over in working condition.
11.TRAINING TO STAFF:
The tenderer will have to train personnel of LICI regarding operation of UPS system. Verbal and written operating and
maintenance instruction shall be supplied at the time of handing over of UPS system without any extra charges.
12.FREE SERVICE:
During the guarantee period of two years the UPS system shall be serviced at least 4 times per year free of cost to LICI
and service report duly signed by officer in charge shall be submitted while requesting the release of Security Deposit.
Any adjustments required shall be carried out to maintain the unit in good working condition. Any breakdown during
this period shall also be attended by the contractor free of cost to LICI. The condition of batteries shall be checked and
crrective action shall be taken. In case there is any major breakdown in the UPS system and the same needs to be taken
at your factory / service station then tenderer shall provide standby UPS system.
45
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
13. Earnest Money Deposit of the successful tenderer shall be laible to be forfeited if the vendor fails to receive the
order within SEVEN days of intimation.
14.TESTING OF EQUIPMENTS:
On placing the order with the lowest tenderer they shall arrange for Testing of all UPS SYSTEM OF EACH CAPACITY at
the testing centre as mentioned at clause no.3.4, Technical Specifications, Testing of UPS System, at agency's own cost
and furnish the test certificate along with delivery of each UPS system. If the parameters of UPS system shall be
delivered found to be sub-standard than specified UPS system, shall be returned till the corrective action is taken
thereof at the agency's own cost. If the UPS is supplied without test Certificate, no payment will be made.
15. COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT:
After expiry of Defect Liability Period of Two years, the tenderer will have to enter into Annual Maintenance Contract
for comprehensive maintenance of UPS system for the period of FIVE YEARS at the accepted rate, terms & condition.
The UPS System shall be serviced once in a THREE MONTH in addition to attend the emergency call. The payment shall
be released on quarterly basis on rendering services to our satisfaction and as per service challan duly signed by the
concerned LICI officials. In case there is any major breakdown in the UPS system and the same need to be taken at your
factory/ service station then tenderer shall provide standby UPS system. Tenderer shall submit the name, telephone
numbers and mobile numbers of their authorized Engineers / Technicians who will attend the breakdown calls/ carry
out servicing. The performance of UPS system as well as the after sales services provided by the vendor shall be
reviewed after expiry of three years and suitable action shall be taken for renewal of AMC thereafter. The rate quoted
by you will be exclusive of GST.
16.APPROVED MAKE OF BATTERY:
EXIDE/ PANASONIC/ GLOBAL-YUVASA/ HBL-NIFE/ AMARA RAJA/ POWERON/ AMCO
46
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
APPENDIX TO CONDITIONS OF CONTRACT
Re: E-Tender for Annual Rate Contract for Supply, Installation, Testing & Commissioning of Online UPS system and CAMC of UPS at various
offices under Divisional Offices under East Central Zonal Office, Patna FY 2023-24
PERIOD FOR COMPLETION : 60 days
EARNEST MONEY DEPOSIT : Rs.1,02,000 (Rupees One lakh two thousand only)
S.
No.
Clause
No.
Description Remarks
1 Date of commencement
Either 15(Fifteen) days from the date of
Acceptance Letter issued to the contractor.
OR
The day on which the contractor is instructed to
take possession of the site, whichever is earlier.
2 Date of completion 60 days
3
Liquidated Damages
1% of the contract sum per week subject to a
maximum of 10% of contract sum.
4 Period of Final Measurement 60 (sixty) days.
5
Minimum value of work for interim
certificate.
For each and every consignment supply, only final
bill will be paid.
6 Period of honouring interim certificate
90 days from the date of submission of final
measurement with details.
7
Defects Liability Period
02
years after virtual completion of work.
8 Security Deposit
The SD will be deducted @5% from bill amount for
SITC of UPS with battery bank. The 50% SD will be
released after Virtual completion of work and
balace 50% will be refunded after DLP+CAMC.
47
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: [email protected]m
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
EMD for L-
I vendor will be converted to
Securi
ty deposit which will remain with us for
the entire Contract period (2 year DLP+ 5
YEARS CAMC) which will be refunded after
successful Completion of total 7 years ( 2
years DLP+ 5 years CAMC).Alternatively the
amount in lieu of SD may be refunded on
submis
sion of Bank Guarantee of equal
amount for the entire period (7 years) plus 6
months grace period for claim.
9 Performance Guarantee Not applicable
10 Contractor's All Risk Policy
CAR policy shall be for full contract value
whereas
the third party liability shall be for minimum 7.5%
of the Contract amount and shall remain enforce
for the entire period of contract. The Insurance
policies shall be taken from any approved
scheduled General Insurance Company and shall
be in the joint name of the LICI and the contractor
and shall remain valid till the entire contract
period.
Insurance Policies (Workmen’s Compensation and
Contractors All
Risk with Third Party Insurance
Policies) if not extended on time by construction
associates, then LIC shall proceed with extension of
this insurance policies.
Please note that if the
insurance is not taken in time or not renewed and
submitted to office 15 days before the expiry of
the policy, then LICI shall renew the insurance
policy and the premium charges will be
recovered along with a amount of Rs.10,000/- as
administrative charges+25,000/- as penalty..
f
o
r
e
a
c
h
e
x
t
e
n
s
ion o
f
s
u
c
h
poli
c
y
f
r
o
m
c
on
s
t
r
u
c
t
ion
a
ss
o
c
ia
t
e
s
/
c
on
t
r
a
c
t
o
r’
s
bill
.
11 Workmen's Compensation Policy
This shall be as mutually
decided by department
and contractor depending on labour ( skilled
/unskilled) involvement.
48
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
12
Recovery of charges against Electricity &
Water from Contractors Bill(s)
0.5% on the gross value of the Work done.
13
NO CLAIM CERT
IFICATE CUM RECEIPT
“ Received Rupees__________________________
(Rupees _________________________________)
being the amount against my/our final bill dated
__________ for ________(Name of work) in full
and final settlement of bill.”
49
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
TECHNICAL SPECIFICATIONS
Re: E-Tender for Annual Rate Contract for Supply, Installation, Testing & Commissioning of Online UPS system and CAMC of UPS at various
offices under Divisional Offices under East Central Zonal Office, Patna FY 2023-24
NOTE: The Tenderer shall go through the specifications given in here under and specify their specification. If it is not
mentioned then it shall be treated that the UPS offered comply the LICI specification.
GENERAL
This specification defibes the electrical and mechanical characteristics and requirements for a continuous duty, highly
reliable, solid state in Un-interruptible Power Supply Systems. The UPS shall provide high quality AC power for sensitive
electronic equipment loads. It should also supply clean power automatically without any break in the supply in the
absence of raw power. Under no conditions will the protected system get direct supply from the raw mains unless
there is fault in the protected system.
All the manufacturers have to ensure that their product confirm to the specifications set in this documents, failure to
do so will result in the disapproval of the product.
SYSTEM DESCRIPTION
1.2.1 Design Requirements – UPS Module
A. Voltage
Input/ Output specifications of the UPS shall be as under:
(a) 3KVA UPS system
Rectifier Input (175-300 Volts – Single Phase)
Bypass Input (230 Volts – Single Phase)
Output – 220/230/240 V, 1 Ph, 50Hz (SELECTABLE)
(b) 6KVA UPS system
Rectifier Input ( 175-300 Volts – Single Phase)
Bypass Input (230 Volts – Single Phase)
50
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“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
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Output – 220/230/240 V, 1 Ph, 50Hz (SELECTABLE)
B. Output Load Capacity
Specified output load capacity of the UPS shall be as under
(a) 3.0 KVA
(b) 6.0 KVA
1.2.2 Modes of Operation:
The UPS shall be designed to operate as an ON LINE Double conversion type system in the following modes:
A. Normal – The critical AC load is continuously supplied by the UPS Inverter. The rectifier/ charger derives
power from AC input source and supplies DC power to the Inverter while simultaneously load charging power to
reserve battery also.
B. Emergency – Upon failure of AC Input power, the critical AC load is supplied by the Inverter, which without
any switching obtains power from the battery. There shall be no interruption in power to the critical load upon failure
or restoration of the AC input source.
C. Recharge – Upon restoration of AC input power during the emergency mode of operation, the rectifier/
charger shall automatically restart, walk-in and gradually accume the inverter and battery recharge loads.
D. Bypass – If the UPS taken out of service for maintenance or repair or should the inverter overload capacity be
exceeded, static transfer switch shall perform reverse transfer of the load from the inverter to bypass source with no
interruption in the power to the critical AC load. The static bypass switch should be double ended. The static switch
should also have an overload rating of 14 times of rated load for 10 milli sec (½ cycles). The use of this static switch is at
the discretion of the owner.
A manually operated Maintenance Bypass Switch should be incorporated into UPS cabinet that will connect
the load to AC power source bypassing the rectifier/charger, inverter and static transfer switch.
1.2.3 Battery Requirements:
Battery should be designed to provide back-up as specified in the Schedule of Quantities on computer load.
Battery should be imported sealed maintenance free type. The UPS module should have the Battery Circuit Breaker.
When this breaker is opened no battery voltage should be present in the circuitry of UPS. The UPS module should be
automatically disconnected when the battery reaches to the minimum discharge voltage level or when signaled by
other control functions.
2.1.1 Materials
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
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All materials of the UPS shall be new, of current manufacture, high grade and free from all defects and shall not have
been in prior service except as required during factory testing.
2.1.2 Construction and Mounting
The UPS unit comprised of input isolator, rectifier/ charger, inverter, static transfer switch, maintenance bypass switch
and static bypass input switch shall be housed in a free standing steel enclosure with key lockable doors. Front access
shall be required for expedient servicing, adjustments and installation. The enclosure will be built to comply with IP20
when the doors are open. The UPS shall be constructed of replaceable sub-assemblies. Printed circuit assemblies shall
be plug-in type/ screwable.
2.1.3 Cooling
Cooling of the UPS shall be by forced air. Low velocity fan shall be used to minimize audible noise output. Fan power
shal be provided by the UPS output.
2.1.4 Cable Entry
Standard cable entry for the UPS module shall be through the enclosure or from bottom.
2.2 Components
2.2.1 Rectifier/ Charger
A. General
The term rectifier/ charger shall denote the solid-state equipment and controls necessary to convert incoming
AC power to regulated DC power for input to the inverter and for battery charging. The rectifier should be IGBT based
PWM rectifier with power factor correction and harmonic control.
B. Input current Walk-in
The rectifier/ charger shall contain time walk-in circuit that causes the unit to gradually assume the load over
as 30 sec interval after input voltage is applied.
Fuse Failure protection
Power semi-conductors in rectifier/ charger shall be fused with fast acting fuses so that loss of any power
semi-conductor shall not cause cascading failures.
DC Filter
The rectifier/ charger shall have an output filter to minimize ripple voltage into the battery. Under no
conditions shall ripple voltage into the battery exceed 1% RMS. The filter shall be adequate to ensure that the DC
52
LIFE INSURANCE CORPORATION OF
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
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output at the rectifier charger will meet the input requirements of the inverter. The inverter shall be able to operate
rom the rectifier charger with the battery disconnected.
E. Battery Recharge
In addition to supply power for the inverter load, the rectifier/ charger shall be capable of producing battery-
charging current to recharge the batteries. After the battery is recharged, the rectifier/ charger shall maintain the
battery at full charge until the next emergency operation. Both float and recharge voltages shall be adjustable. Charge
voltage can also be manually controlled.
Inverter
A. The term inverter shall denote the solid-state equipment and controls to convert DC power from the
rectifier/ charger or battery regulated AC power for supporting the critical load. The inverter shall be IGBT based sine
wave pulse width modulated (PWM) free frequency design capable of providing the specified AC output.
B. Overload capacity
Inverter shall be capable of supplying current and voltage for overloads exceeding 100% and up to 150% of
full load current for min. of 1(one) minute. A status indicator and audible alarm shall indicate overload operation. The
UPS shall transfer the load to bypass when overload capacity is exceeded.
Fault clearing and current limit
Without bypass supply available, the inverter shall be capable of supplying an overload current of 150% of
its full load rating for 60 sec. For greater currents, or longer time duration, the inverter shall have electronic current
limiting protection to prevent damage to components. The inverter shall be self-protecting against any magnitude of
connected output overload.
Output Frequency
The output frequency of the inverter shall be controlled by an oscillator. The oscillator shall hold the
inverter output frequency to +/-0.1% for steady state and transient conditions.
E. The output harmonic shall not be greater than 2% with linear load and shall be max. 5% at 100% non-linear
load. The UPS shall be capable of handling load of crest factor more than 3:1.
F. Inverter efficiency shall be greater than 92% at 100% load.
Display and Controls
A. Monitoring and Control
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
The UPS shall be provided with a microprocessor based unit status display and controls section designed for
convenient and reliable user operation. A system power flow diagram, a percentage load display shall be provided as
part of the monitoring and controls sections, which depicts a single-line diagram of the UPS. Illuminated visual
indicators shall be of the long-life light-emitting diode (LED) type. All of the operator controls and monitors shall be
located on the front of the UPS cabinet. The monitoring functions and indicators (each alarm and notice conditions
shall be accompanied with an audible alarm).
NORMAL: This symbol shall be lit when the UPS is operating in Normal Mode.
BATTERY – This symbol shall be lit when the UPS is operating in battery mode.
BYPASS - This symbol shall lit when the UPS is operating in bypass mode.
WARNING – This symbol shall lit when the system needs attention. Some notices shall be displayed and shall
include
a) UPS on Maintenance Bypass
b) Battery on load
c) Load on Bypass
d) Mains Failure
ALARM: This symbol shall light when a situation requires immediate attention. All alarms shall be accompanied
by the Audio alarms. Alarm shall include -
a) Emergency Stop
b) Inverter Off or Failed
c) Over- temperature
d) Overload
e) Battery C.B. Open
f) Rectifier Off or Failed
g) Input C.B. Open
h) Output C.B. Open
B. Power Status Diagram:
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
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A mimic panel shall be provided to depict a single line diagram of the UPS. Indicating lights shall be
integrated within the single line diagram to illustrate the status of the UPS. The six LEDs shall indicate the following
status.
Input Voltage OK
Bypass Voltage OK
Load on Bypass
Load on Inverter
Battery Voltage OK
Inverter Output OK
A. General:
A static transfer switch and bypass transfer switch shall be provided as an integral part of the UPS. The Static
switch shall be a Bi-directionsl naturally commutated high-speed static (SCR type) device rated to carry full load current
continuously.
The static transfer switch control logic shall contain an automatic transfer logic circuit that senses the status of
the inverter logic signals, and operating and alarm signals. This control circuit shall provide an uninterrupted transfer of
the load to an alternate bypass source, without exceeding the transient limits, when an overload or malfunction occurs
within the UPS, or bypassing the UPS for maintenance.
B. Uninterrupted Transfer:
The transfer control logic shall automatically turn on the static transfer switch, transferring the critical AC
load to the bypass source, after the transfer logic senses any of the following conditions.
Inverter Overload capacity exceeded.
UPS fault conditions.
C. Uninterrupted Retransfer:
Retransfer of the critical AC load from the bypass source to inverter output shall be automatically initiated
unless inhibited by manual control.
Maintenance Bypass Isolator
A manually operated maintenance bypass isolator shall be incorporated into the UPS cabinet to directly
connect the critical load to the input AC power source, bypassing the rectifier, inverter and static transfer switch.
55
LIFE INSURANCE CORPORATION OF
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“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
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EXECUTION
Field Quality Control
The following inspections and test procedures shall be performed by factory trained field service personnel
during UPS startup.
3.1.1 Visual Inspection
Inspect equipment for sign of damage
Inspect cabinet for foreign object
Verify neutral and ground conductors are properly sized and configured.
Inspect battery cases.
Inspect battery for proper polarity.
Verify all printed boards are configured properly.
3.1.2 Mechanical Inspection
Check all control wiring connections for tightness
Check all power wiring connections for tightness
Check all terminals, screws, nuts, and / or spade lugs for tightness.
3.1.3 Electrical Inspection
Check all fuses for continuity
Confirm input voltage and phase rotation is correct
Verify control transformer connections are correct for the voltage being used
Assure connections and voltage of the battery strings.
Documentation
The manufacturer shall supply minimum 2 sets of an installation manual with installation start-up trouble
shooting guide and operation instruction of the specified system.
Service Capability
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
The manufacturer should have the independent service setup with engineers who are fully trained in the UPS.
All the service personnel should have the latest power measurement equipments, which will be required furing the
process of site study, installation and maintenance. The manufacturer should have ISO 9001 or equivalent certification
to ensure the quality of the service.
All the manufacturers' service enginers should have mobile telephone for instantaneous communications as and
when the need arises. The manufacturer should have the capability to provide consultancy on the aspect of power
quality as and when required for which they should have their own power solutions. (Product and technology)
The response time to attend the complaint shall be less than four hours in normal working hours. The
manufacturer should have its own facility to provide 24 x 7 x 365 days services support with a response time of 4 hours
on lodging of complaint during office hours.
Testing of UPS System
The testing of each UPS shall be carried out through any one of the following agencies and test certificate with
each UPS shall be attached. No extra charge will be paid on this account.
a) National Test House
b) ERTL
c) ETDC
d) Govt. Engg. College
e) NIT
f) IIT
g) Regional Testing Centre
h) CPRI
I) SAMEER
The vendor is required to provide e-mail address of concerned lab where tests are carried out along with
contact no. for necessary verification at our end.
All parameters specified in the tender shall be tested and confirmed.
Maintenance
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
The preventive maintenance of the UPS system shall be carried out once in a THREE MONTHS at a mutually
agreed date & time. The vendor should plan the program of preventive maintenance well in advance in consultation
with concerned officials of LICI
Technical Data Sheet – On line Double Conversion UPS
Technology : Technology should be digitally controlled, IGBT based double conversion on line VFI according to IEC
62040 – 3 specification.
A
INPUT
Vendor to specify
1
Input voltage
3 KVA AND 6KVA
160-- 260V, 1 phase
2
Input frequency
50Hz +/
-
5%
3
Input Power factor at nominal voltage and full
load
>0.90 at 100% load
condition
>0.85 at 10% load
condition
4
Nominal Input current during Normal running
condition i.e., at 230V input phase voltage ,
0.8 p.f. At 100% load condition.
3KVA
–
13.43amp +/
-
5%
6KVA – 26.08mp +/- 5%
5
Power walk
-
in period
30 sec
6
Input circuit
IGBT based PWM
rectifier
7
Total harmonic distortion (THD) at input side
<10% at 100% load.
B
OUTPUT
1
Rated voltage
230+/
-
1% V 1 phase
2
Rated current at rated 230V output voltage
and 0.8 p.f. at 100% rated output.
3 KVA
–
10 amp +/
-
1%
6 KVA – 19 amp +/- 1%
3
Rated frequency
50 Hz +/
-
0.1%
4
Max. rate of change of frequency
0.1 Hz per second
5
Output waveform
Pure sine wave
B
OUTPUT
Vendor to specify
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6
Output power factor
Better than 0.80 at 100%
rated output
7
Output power factor support
capability
0.8 lag to unity
8
Internal oscillator stability
+/
-
0.1%
9
THD at Output side
a) Linear load
b) Non-linear load (Crest factor of 3:1)
< 2% for a 100% linear
load
< 5% for a 100% non-
linear load
10
Crest Factor
3:1
11
Overload rating
For 3KVA
110% for 10 min
125% for 1 min
150% for 3 sec
For 6KVA
110% for 3 min
125% for 30 sec
150% for 1.5 sec
12
Overload trip
For 3KVA
125% for 1 min
For 6KVA
125% for 30sec
13
Inverter Efficiency
Min 92%
14
Overall Efficiency
At 100% load
–
92%
At 50% load - 85%(min)
15
Current limit short
Set at 150% of the
output power
C
DC CHARACTERISTICS
Vendor to specify
1
Nominal DC bus voltage (Total)
a
)
3.0KVA
minimum 72-
96V DC
b) 6KVA minimum
120V- 192V
59
LIFE INSURANCE CORPORATION OF
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
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2
Battery isolation
Manual setting
for
enable/ disable function
in LCD display.
3
End of discharge voltage
In Vdc
4
Charge type of UPS
IGBT
5
Voltage tolerance
+/
-
1%
6
DC ripple
< 1%
7
Battery charging current limit (or range)
In Adc
8
No. of 12V SMF battery with AH rating for
each capacity of UPS
For 3 KVA
6 KVA
( As per Vah)
9
VAH Rating
Minimum VAH rating
3 KVA – 2496VAH
6 KVA – 4992VAH
10
Make of Battery:
-
EXIDE, GLOBAL YUASA,
PANASONIC, AMARON – AMARARAJA,
D
CONTROLS
Vendor to specify
1
Charger
input MCB
2
Battery circuit breaker (UPS should still function even with
disconnection of breaker).
3
Inverter output electronically protected for overload and short circuit
4
Bypass line setting & control (Enable/ Disable option)
5
Alarm
acknowledge / Reset button
6
Inverter on/ off control through LCD function
7
Control Power for PCBs should be derived from dual power supply i.e.,
from battery source or from inverter- specify details
E
MEASURING INSTRUMENTS
Vendor to specify
1
LCD
panel for Measuring Output voltages, Output level and Frequency,
Battery Voltage and Charging/ Discharging level.
2
LCD panel should display status of the Battery capacity level in % and
battery voltage.
F
PROTECTIONS
Vendor to specify
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1
RC surge
suppressor, EMI/RFI filters.
2
Under voltage & Over voltage on input side
3
Phase loss & short circuit on input side
4
Snubber circuit for device dv/ dt protection
5
Charger input current limit
6
Electronic trip protection for short circuit,
overload fuses for inverter
circuit.
7
Battery current limit (Over & Under charging of batteries)
8
DC over voltage
9
Low battery
10
Semiconductor fuses at inverter output
11
Overload & Short Circuit Protection
12
Over temperature for the
inverter
13
Control circuit protection
G
INDICATIONS (ALARMS)
Vendor to specify
1
Overload (if load exceeds 100%)
2
Low battery
3
Battery enable / disable details in display.
4
Battery on load
5
Mains failure
H
MISCELLANEOUS
Vendor to
specify
1
Isolation Transformer
Galvanically isolated, isolation
transformer of suitable rating
to be provided at input side of
the UPS (inbuilt to the UPS in
single cabinet).
2
Ventilation
Forced Air Cooling with Integral
fans.
3
Protection Level
(With front door
open)
IP20/IP 21
4
Noise Level
< 55 dB at 1.0 Mtr.
5
Certification
ISO 9001:2000
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
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6
BIS Certification
Document should be
submitted. (Offered model to
be highlighted). Make in India
product required.
LOCATION OF B.O/SO
1.CUTTACK D.O
Sl.no
NAME OF LOCATION
6KVA
-
Qty
3KVA
-
Qty
1
Rairangpur
B.O
01 No.
2
Paradeep
BO
01 No.
3
CBO
-
I
II, Gandarpur
01 No.
4
STC, Cuttack
01 No.
5
Anugul B.O
01 No.
6
Balasore
BO
01 No.
7
Kendrapara B.O
01 No.
2.BHAGALPUR D.O
Sl.no
NAME OF
LOCATION
6KVA
-
Qty
3KVA
-
Qty
1
Dumka B.O
1 no
2
Banka B.O,
1 no
3
Sahibgani
2
no
4
Foebesgani
1 no
5
Munger B.O
2
no
Deoghar BO
2 Nos
Raniganj S.O
1 no
Jogbani SO
1 no
3.MUZAFFARPUR D.O
Sl.no
NAME OF LOCATION
6KVA
-
Qty
3KVA
-
Qty
1
Mothihari B.O
1 no
2
Sitamarhi B.O
1 no
3
Muzaffarpur BO
-
I
1no
4
Muzaffarpur BO
-
II
1no
5
Muzaffarpur BO
-
III
1no
6
Darbhanga B.O
1no
7
Jhanjharpur B.O
1no
8
Laherisarai B.O
1no
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9
Raxaul B.O
1no
10
Motipur B.O
1no
11
CAB
1no
12
Bagaha
B.O
1no
13
CLIA Bhagwanpur
1no
14
SO Sheohar
1no
15
SO Ahiyapur
1no
16
SO Chakia
1no
4.SAMBALPUR D.O
Sl.no
NAME OF LOCATION
6KVA
-
Qty
3KVA
-
Qty
1
Udit
nagar BO
Odisha
1 no
2
Bapalli S.O
, Odisha
1 no
3
Dungripalli SO
, Odisha
1 no
4
Rairakhole S.O
, Odisha
1 no
5
Sonepur SO
, Odisha
1 no
5.BHUBANESWAR D.O
Sl.no
NAME OF LOCATION
6KVA
-
Qty
3KVA
-
Qty
1
CLIA S.O Odisha
1 no
2
Customer Zone, Odisha
1 no
6.PATNA D.O-1
Sl.no
NAME OF LOCATION
6KVA
-
Qty
3KVA
-
Qty
1
Kankarabagh B.O
1 no
2
Jehanabad B.O
1 no
3
Patna Branch
-
1
1 no
4
Hajipur B.O
1 no
5
CAB, Patna
2
no
6
Sipara SO
1 no
7
Lalgunj SO
1 no
8
Phulwari SO
1 no
7. BEGUSARAI D.O
Sl.no
NAME OF LOCATION
6KVA
-
Qty
3KVA
-
Qty
1
Shahpur Patory SO
1 no.
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8. PATNA DO-2
Sl.no
NAME OF LOCATION
6KVA
-
Qty
3KVA
-
Qty
1
Danapur B.O
1 no.
2
Siwan B.O
1 no.
3
Chapra B.O
-
I
1 no.
4
Chapra B.O
-
II
1 no.
5
Gopalgunj BO
1 no.
6
Sasaram
1 no.
7
Marhowrah
1 no.
8
Maharajanj BO
1 no.
9
CLIA Patna
1no
10
Ekma SO
1 no.
9. BERHAMPUR DO
Sl.no
NAME OF LOCATION
6KVA
-
Qty
3KVA
-
Qty
1
Koraput B.O
1 no
2
Polosara S.O
1 no.
64
LIFE INSURANCE CORPORATION OF
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AN ISO 9001:2015 CERTIFIED DEPARTMENT
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SPECIAL TERMS AND CONDITIONS
1. Rates quoted should be valid for minimum period of 90 days from the last date of submission of tender.
2. Rates quoted should be inclusive of all taxes excluding GST.
3. Rates quoted are FOR destination basis and no extra charges shall be paid on this account.
4. UPS and battery bank including batteries will be under Guarantee for a period of 24 months from the date of
satisfactory installation and handing over.
5. On expiry of the warranty period, the UPS will automatically come under AMC. Terms and conditions of the
AMC will be as per the special condition for AMC given below.
6. The delivery of UPS should be made within 60 days at our offices. In case the UPS is not delivered by this date,
necessary liquidated damages shall be imposed @1% per month of delay to be computed on per day basis,
not to exceed 10% of the tendered value of work (Individual Work order)
7. No advance for this contract will be paid. On successful installation, testing of UPS system in the presence of LIC
Engineer/ representative first & final payment shall be released. 5% amount shall be retained as security
deposit by us and will only be refunded after satisfactory completion of DLP of two years plus CAMC period of 5
years.
8. LIC reserves the full rights to reject one or all the quotations of issue part/ full quantity orders without assigning
any reasons thereof. LIC also reserves the right to distribute the work among various at the sole discretion of
the Addl. Executive Director.
9. Quantity mentioned in this enquiry is tentative and may increase / decrease at the time of placing orders. The
order shall also be placed in phases as & when the requirement crops up.
1. The concerned technician assigned for respective D.O. should attend defects of UPS within 24 hrs. for Branch
office within the DO HQ and within 48hrs. for the B.Os outside Divisional Head quarter. If the defect is not
attended and rectified within the above specified time then a penalty of Rs.200/- per day per UPS will be
deducted from the bill of the agency. If the defect is not attended and rectified within the above specified
time then a penalty of Rs.200/- per day per UPS will be deducted from the bill of the agency. In case,
65
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
considering quantum of defects, the UPS are required to be shifted to agency's workshop for repairing, one
serviced UPS of adequate capacity has to be provided by the agency. However in case the service UPS is
provided as standby before the expiry of stipulated response time, no penalty will be charged.
SPECIAL CONDITION OF CAMC
2. The units shall be serviced once in three months for preventive maintenance and service reports duly signed by
the user office. The scope of P.M is as per Annexure 'P' attached.
3. The concerned technician assigned for respective D.O. should attend defects of UPS within 24 hrs. for Branch
office within the DO HQ and within 48hrs. for the B.Os outside Divisional Head quarter. If the defect is not
attended and rectified within the above specified time then a penalty of Rs.200/- per day per UPS will be
deducted from the bill of the agency. If the defect is not attended and rectified within the above specified
time then a penalty of Rs.200/- per day per UPS will be deducted from the bill of the agency. In case,
considering quantum of defects, the UPS are required to be shifted to agency's workshop for repairing, one
serviced UPS of adequate capacity has to be provided by the agency. However in case the service UPS is
provided as standby before the expiry of stipulated response time, no penalty will be charged.
4. Payment will be made on quarterly basis from concerned D.O./ B.O. after getting proper acknowledgement
from the respective Branch Office that maintenance is done satisfactorily.
5. Company has to give proper authorization of Engineer/Supervisor responsible for maintenance of units and
maintain proper record of services rendered.
6. In case service is not done/ defects not attended within requisite time period, necessary recovery from contract
money will be made as deemed fit.
7. Rates quoted for CAMC shall be valid for a term of FIVE years from the date of commencement of
Comprehensive Annual Maintenance Contract after guarantee period of 24 months. Scope of CAMC will
include comprehensive maintenance including cost of repair/ replacement of any parts excluding repair/
replacement of batteries. The UPS supplier will. However, ensure the performance of the warranty of the
batteries, if and when required.
66
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
COMPREHENSIVE ANNUAL PREVENTIVE MAINTENANCE SERVICE DELIVERABLE
Sl. No.
ACTIVITY
DESCRIPTION
1.
Perform visual inspection
The
C
AMC contractor will inspect the UPS and ensure all
system component are clean and functioning as they should
be. Appropriate action will be taken as necessary, Amc service
provider will clean, dust and debris from the UPS.
2.
Perform environment inspection
The
C
AMC contractor will verify and document that systems
environment is within specified operating condition including
but not limited to room temperature, air flow, dust
contamination etc.
3.
Perform electronic inspection
Inspect all power and control wire termination points as well
as all UPS and battery system component. Verify proper air
flow, fans, capacitors, check all power and control connection
for proper torque and signs of overheating.
4.
Battery inspection & testing
C
AMC contractor will check temnperature of battery
terminals, all inter cell connection and re-torque the same.
AMC contractor will perform battery discharge test, verify
proper transfer to battery operation.
5.
Complete functional verification
The voltage and current to and from the UPS unit will be
verified and recorded. Verified proper transfer of battery
operation and test the static bypass.
6.
Deliver documentation
The
C
AMC service provider will deliver site report to LICI
documenting UPS status, recording on site activities and
recommending additional service activities as needed
resulting from PM activities listed above.
7.
Scope of responsi
bilities
C
AMC contractor responsibilities:
I) Meet the LIC service schedule date.
ii) Perform all of the maintenance servicve tasks.
iii) Submit the service & maintenance report to LICI.
iv) Ensure all action items are completed.
v) A log book for each UPS should be maintained mentioning
serial no. and capacity of UPS. In the log book, records of PM
done with date to be recorded. Also serial nos. of SMF
67
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
batteries connected with UPS system should be mentioned.
The log book should be got signed by concerned LICI officials
in each P.M visit.
LICI responsibilities:
I) Provide date and time when the scheduled work can be
performed.
ii) Facilitate the site access for CAMC contractor's service
personnel.
iii) Provide an on site point of contact.
iv) Sign the completed maintenance forms.
v) Sign the log book after checking and recording of batteries
change, if any, between the consecutive P.M.
68
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
BILL OF QUANTITY
E-Tender for Annual Rate Contract for Supply, Installation, Testing & Commissioning of
Online UPS system and CAMC of UPS at various offices under Divisional Offices under East
Central Zonal Office, Patna FY 2023-24
Sl.no. Brief Description Unit Qty Rate (Rs) Amount(Rs)
1 Supply, installation, testing &
commissioning of 6KVA ON LINE
UPS as per technical
specification including Supply,
installation, testing &
commissioning of SMF battery
bank for 6 KVA UPS as per
approved makes to provide 30
minutes power back up
(minimum 4992 VAH) along with
suitable size battery stand.
Set 44
2 Supply, installation, testing &
commissioning of 3 KVA ON LINE
UPS as per technical
specification including Supply,
installation, testing &
commissioning of SMF battery
bank for 3 KVA UPS as per
approved makes to provide 30
minutes power back u
p
(minimum 2496 VAH) along with
suitable size battery stand.
Set 19
Total (Rs)
Note-GST will be applicable extra as per prevailing rate based on work contract. As on date the work contract rate is 18%.
69
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
( Write in Words also)
Signature
1) Details of fixed Buy back Value of old & battery:
SL
NO
Description
Unit
Qty
Rate
1
Buy back value of old. Unserviceable 5/6
/7.5
KVA UPS irrespective of
make from B.O/SO/DO
NO
1
6000.00
2
Buy back value of old. Unserviceable 2/3 KVA UPS irrespective of
make from B.O/SO/DO
NO
1
3000.00
3
Buy back value of old unserviceable SMF battery of following AH as is
where basis
a
26/28
AH
NO
1
400.00
B
42AH
NO
1
700.00
C
65AH
NO
1
1800.00
Note-GST will be applicable extra as per prevailing rate based on works contract. As on date the work contract rate is 18%.
70
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT
CHARGES (FIXED RATE OF CAMC AFTER DLP OF TWO YEARS)
LIC of India has fixed the following rates for CAMC for five years after DLP of 2 years.. The following CAMC rates are
exclusive of GST, which will be reimbursable on submission of proof of payment to the authorities for the subject
work. Any Variation in the tax structure as per the prevailing government rules and regulation will be considered and
paid /recovered. Please note that the concerned technician assigned for Divisional head quarter should attend the defects of
UPS within 24 hrs. for Branch Office and rectification can be completed within the specified time. If fail then a penalty of
Rs.200/- per day per UPS will be deducted from the bill of the agency. In case, considering quantum of defects, the UPS are
required to be shifted to agency's workshop for repairing, one serviced UPS of adequate capacity has to be provided by the
agency. However in case the service UPS is provided as standby before the expiry of stipulated response time, no penalty will be
charge
Note-GST will be applicable extra as per prevailing rate based on work contract. As on date the work contract rate is 18%.
Item
No.
Item Description
Unit
Rate in fig
1.
Rate for all inclusive comprehensive AMC
exclusive of GST for the above
3.0 KVA UPS systems as mentioned in
PART”.A” excluding Batteries (But
includes checking & cleaning of batteries
terminal & surface) after completion of
warranty period of TWO -YEARS.
1
st
year CAMC
Per Set
30
00.00
2
nd
year CAMC
Per Set
32
00.00
3
rd
year CAMC
Per Set
34
00.00
4
th
year CAMC
Per Set 3600.00
5
th
year
CAMC
Per Set 3800.00
2
Rate for all inclusive comprehensive AMC
exclusive of GST for the above
6.0 KVA UPS systems as mentioned in
PART”.A” excluding Batteries (But
includes checking & cleaning of batteries
terminal & surface) after completion of
warranty period of TWO -YEARS.
1
st
year CAMC
Per Set 5000.00
2
nd
year CAMC
Per Set 5200.00
3
rd
year CAMC
Per Set 5400.00
4
th
year CAMC
Per Set
56
00.00
5
th
year
CAMC
Per Set
58
00.00
71
LIFE INSURANCE CORPORATION OF
EAST CENTRAL ZONAL OFFICE, ENGG. DEPTT. (4
TH
R)
“JEEVAN DEEP”, EXHIBITION ROAD, PATNA – 800 01
PHONE: 0612-2501118/2503014/2501103,
E-mail: ecz_engg@licindia.com
AN ISO 9001:2015 CERTIFIED DEPARTMENT
Contractor Addl. Executive Director
