Alstom SAP Ariba Summit

Country

Alstom SAP Ariba

Summit

Date

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

Agenda

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1. Alstom SAP Ariba Project Introduction

2. Ariba Supply Chain Collaboration Overview

3. Benefits and Opportunities

4. Supplier Enablement

5. Next steps to go to GO LIVE

6. Q&As

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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01

Alstom SAP Ariba Project Introduction

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

Alstom leads a main improvement program, called Ariba Project, for Direct and Indirect procurement

processes and tools.

For Indirect procurement main objectives are to improve procurement compliancy, efficiency and performance, user

experience and solution use by employee.

For Direct procurement main objectives are to standardise collaboration for all Alstom businesses (Rolling

Stock & Component, Service and Digital & Integrated System) and enhance supplier management,

In order to reach these, we are implementing SAP Ariba solution for global procurement that will replace the ALTeS,

e-pass and ASCOT systems.

These projects will help to standardize and improve our way of working, both internally and with suppliers.

Context

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

Introduction

5

Direct Procurement

A central portal to enhance supplier collaboration

• Better interface

• Cloud solution: easy to maintain, refresh, collect data

• Long term simplification in supplier management

Benefits

Supplier relationship

• International network allowed through new Ariba solution

• Improving the relationship, monitoring and follow-up with suppliers

Supplier Adoption

• Global portal, key asset to develop supplier capabilities

• Free portal for suppliers to register and start doing business with Alstom

Planning optimization

• Better visibility and forecast to improve

planification

• Procurement process simplification

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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02

Ariba Supply Chain Collaboration

Overview

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

Ariba Supply Chain Collaboration Overview

Supplier View

7

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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Ariba Supply Chain Collaboration Overview

What is Ariba Supply Chain Collaboration ?

Forecast

Forecast Add-on

Inventory Min-Max Levels

SMI SA

SMI Add-on

Forecast Commit

Mfg. Visibility / Compo. overview

Forecast Add-on

Planned repl. Notification

SMI Add-on

+ 1 custom barcode label

Component receipt

Component Consumption

Order Confirmation

Shipment Notice

Invoice

Credit Memo

Return PO

Return Ship Notice

Goods Return Posting

Consignment PO

Consignment Withdrawals

Subcontracting PO

Component Ship Notice

Scheduling Agreement

Goods Receipt

Standard PO

Base Solution

Part of Alstom implementation scope

Not part of Alstom implementation scope

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

9

Ariba Supply Chain Collaboration Overview

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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Collaboration Workflow

SAP

ERP

Needs

Forecasts

Delivery schedule

Orders

Date and Quantities

overview

Confirmation

overview

ASN (*) & Labeling

Good Receipt

Delivery overview

Alstom Good receipt

number

Acceptation

Rejection

Ariba Network

ALSTOM SUPPLIER

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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Standard PO / Schedule Agreement

▪ Global query “Orders” for suppliers ( Orders & Schedule Agreement) : One single view

Subcontracting PO

▪ List of components

▪ Material inventory level for common stock

Order Confirmation

▪ Individual numbering

▪ Upload & Download solution

Shipping Notice

▪ ASN form available, to be printed by supplier

▪ Specific data available (Serial Numbers / batch Number / expiration date maintained )

▪ Upload & Download solution

Labelling mandatory

Good Receipt

▪ Specific data will be directly integrated into GSI (no more manual activity for Storeman)

▪ GSI GR material document will be available in SCC (new finance requirement for invoicing)

▪ Usage of mobile solution possible ( bar code available with ASN form)

New functionalities VS ASCOT

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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03

Benefits and Opportunities

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

Benefits and Opportunities

Benefits

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- One integrated Cloud technology for all

- New functionalities that are improving each quarter with Ariba release

- Simplicity : One single view for all documents “Workbench for supplier”

- Efficiency, Process treatment acceleration : upload, download and mass confirmation, new figures

(Good Receipt number and unit price available on the portal)

- Collaboration reinforcement : messaging, shipping notice, specific data (ex : serial number), allows

attachments

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

- Worldwide Alstom Plants and Suppliers :

All the sites and suppliers will be working on Ariba within 2025

- Technology :

Web browser and Mobile Phone or Tablet

- Cut over activities for :

No additional workload to redo documents from the former system to the new one

- Cost :

Free of charge for the suppliers

Benefits and Opportunities

Opportunities

14

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

Benefits and Opportunities

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Description ASCOT Ariba SCC Remark

User Interface Improved User Interface

Multi browser support

Ariba SCC works with Chrome, Firefox and other popular

browsers

Mobile/Tablet Work on Mobile Phones and Tablets

Price Visibility Unit Price visible in Ariba SCC

GRN Number Visibility GR Number visible in Ariba SCC

Mass Confirmation Improved Mass Confirmation

Excel Based Confirmation Confirmation with Excel upload available

Real Time Update Real time update for correct data anytime

ASN

Improved ASN with Serial number input options for warranty

tracking

Document Attachment Packing List, Invoice can be attached to ASN

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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04

Supplier Enablement

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

PNL

• Sending the

Project

Notification

Letter for

signature

• Sending the

contact form for

the creation of

the Ariba

Network

account

Summits

• Presentation

of the project

• Presentation

of the major

steps to come

Account

creation Ariba

• Account

creation by

SAP Ariba

Supplier

Training

• Organization

of training

sessions

• About 1/2 day

• Face-to-face if

possible: on

Alstom site or

at the supplier

"Freeze" of

Activities

• Planning the

data failover

period

• Anticipation by

temporarily

freezing

activities on

GSI

Go Live

• Agreed date

• Effective data

transfer

• Follow-up

meeting to

check that

everything is

correct on the

supplier side

and on the

Alstom side

Process Supplier Enablement

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© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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05

Next steps to go to GO LIVE

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

1- SAP Ariba Enablement Team will send the

Trading Relationship Request to the supplier

2 - The supplier will be asked to register on the Ariba Network : please refer to the documentation “Quick

start guide” (sent with the Summit Presentation and downloadable from the Supplier Information Portal)

3 - The supplier will proceed with Enablement Tasks on the Ariba Network and create users profiles before

GO Live date

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Supplier Enablement

Trading Relationship Request

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

Account registration : Confirm Name and contact details of the SAP Ariba Administrator

Training : From date

Cut over execution :

Define the frozen period and the GO LIVE strategy “One Plant / One Supplier”’

Before GO LIVE :

The Supplier will have to make sure that it has created its users in Ariba Network

Next steps to go to GO LIVE

Tasks and execution strategy

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© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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Supplier Enablement

Supplier Information Portal & Help Center

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

Alstom SAP Ariba Business Network

Support references

• How to Find the Supplier Information Portal

Supplier Support During Deployment

SAP Ariba Business Network Registration or Configuration Support

Alstom Enablement Business Process Support

• Alstom Supplier Information Portal

Supplier Support Post Go

-Live

Global Customer Support

Use the Help Center directly from your Ariba Network Account.

• Registration, Account configuration

• Business-Related Questions

• Email: Vincent.mathieu@alstromgroup.com

• Email: gerald.cagnin-ext@alstomgroup.com

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© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

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06

Q&As

© ALSTOM SA, 2022. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial circumstances. It is

provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties, without express written authorisation, is strictly prohibited.

Q&As

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