Travel Services
ver 04.09.2024
Booking a Trip In Concur Travel is similar to how
you would book a trip for personal travel online.
Begin by logging in to the system.
1. Click the Flight/Train, Car, Hotel, or Train
tab.
Note: If you are booking a flight and need a Car
or Hotel begin the process by clicking the Flight/
Train tab. You will have the opportunity to
specify that you need a car and/or a hotel on the
Flight/Train tab.
1. On the Flight/Train tab, select one of the
following:
• Round Trip
• One Way
• Multi City
2. In the From and To fields, enter the cities for
your travel.
3. In the Depart and Return fields, select the
appropriate dates and times.
4. If you need a car, check Pick-up/Drop-off car
at airport.
Note: If you need a hotel, check Find a Hotel.
Then additional search options for hotels will
appear.
5. Click the Search button.
6. Click the View Fares button next to the
preferred itinerary to view available booking
options.
7. Click the blue fare button that shows the
amount of the fare to proceed.
Result: The Review and Reserve Flight page
will appear.
10. Click the Select a Seat links in the Select
Seats section to select your seat for departure
and returning flights.
11. Select the Payment Method.
12. Click the Reserve flight and Continue
button.
Result: The system reserved the flight and the
Travel Details page appears noting that the
flight has been secured.
13. Click the Next button.
14. Enter a Trip Name, Trip Description, and
the Concur Request ID number associated
with the travel.
15. Click the Next button.
16. Click the Purchase Ticket button to confirm
the itinerary.
Result: The Finished page will appear stating
that you have successfully booked your trip.
Getting Started with Reservations
Making a Trip Booking
in Concur Travel
Making Flight Reservations
Making Car Rental Reservations
Making Hotel Reservations
If you specified that you needed a car on the Flight
tab, you will see car results for the car search.
Note: If you only need a car enter the Pick-up,
Drop-off date, and where you want to pick the car
up. Then click the Search button.
1. Select the price of the appropriate rental car.
2. Click the blue rental fee button that shows
the amount of the rental to proceed.
3. Click the Reserve Car and Continue button.
4. Click the Next button.
5. Enter a Trip Name, Trip Description, and
the Concur Request ID number associated
with the travel.
6. Click the Next button.
7. Click the Confirm Booking button.
Result: The Finished page will appear stating
that you have successfully booked your trip.
If you selected the Find a Hotel option on the Flight
tab, the hotel results are displayed after you choose
your rental car.
Note: If you only need a hotel, enter the Check-in
and Check-out Dates, and location information.
Then click the Search button.
1. Review the Hotel Per Diem Locations (if
applicable) and click the Next button.
2. Use the filter options to narrow your search by
Price Range or Amenities.
3. Click the View Rooms button next to the
preferred hotel to view available booking
options.
4. Click the rate fee blue button that shows the
amount of the room rate to proceed.
5. Provide Hotel Room Preferences if applicable.
6. Select the Payment Method.
Canceling or Changing Reservations
7. After reviewing the hotel rate rules, and
cancelation policy, mark the checkbox to agree.
8. Click the Reserve Hotel and Continue
button.
Result: The Travel Details page will appear.
9. Click the Next button.
10. Enter a Trip Name, Trip Description, and
the Concur Request ID number associated
with the travel.
11. Click the Next button.
12. Click the Confirm Booking button.
Result: The Finished page will appear stating
that you have successfully booked your trip.
Flight changes may be available for travelers that
include a single carrier. If the trip is already
ticketed but has not occurred, you can change the
time or date of the flight. Your change options will
be within the same airline and routing.
To cancel your entire trip follow these steps:
1. Click the Travel tab on the Concur homepage.
2. Click the Trip Library tab.
Result: A listing of upcoming trips will appear.
3. Click the Cancel Trip link next to the trip you
want to cancel.
4. Click the Ok button on the pop-up message.
Result: The trip is cancelled.
Note: If you are unable to change or cancel your
Concur World Travel reservation, contact your
World Travel, Inc agent for assistance.
