10 Rochester Institute of Technology
ROCHESTER INSTITUTE OF TECHNOLOGY
What Is a Resume?
A resume is a synopsis of what you have to offer an
employer for a particular type of job. Its purpose is to orga-
nize the relevant facts about you in a written presentation
which will serve as your personal advertisement. Your
resume must indicate WHO you are, WHAT kind of work
you can do, and HOW you are qualified. It must sell as well
as tell!
Contents of a Resume
The following items are found in one form or another in
most resumes. You are encouraged to consider them as you
prepare yours.
sIdentifying Information—your name, address, and
telephone number. Usually both local and permanent
data should be indicated. Consider including your
email address, plus a personal URL (if you have one).
sJob Objective—a brief statement indicating the
type of opportunity (title and/or functions) you are
seeking and possibly mentioning your preferred
geographical location(s) and/or employment sector.
If you are applying for more than one type of job, it
is a good practice to vary the Objective and prepare a
resume styled specifically for each one, or, you may
use the cover letter accompanying your resume to state
your objective. Bear in mind an Objective can
strengthen a resume by providing focus, but
including one is not “required.” Rather than being too
narrow or too vague/general, you may choose to omit
the Objective.
sEducational Background—list of colleges and
universities attended, dates, degrees, diplomas, and
certificates with emphasis on highest level achieved
and special training pertinent to your job objective.
You may also include your GPA and any academic
honors received at each school.
sExperience or Work History—a summary of your
work experience. Indicate dates of employment,
name of employer, city and state, title of each
position. Also describe your major duties and respon-
sibilities and relate any notable achievements (e.g.,
promotion) and/or skills developed. You may want
to have one section for related work experience and a
separate section for other experience. Employment
which is relevant to your stated job objective should
be elaborated on; that which is unrelated, including
part-time, should be mentioned at least briefly.
sSkill Section—a list of specific skills and abilities most
useful in your career field. For example: computer, tech-
nical, laboratory, foreign languages, or certifications.
sActivities or Interests—at least a brief mention of
extracurricular activities, professional memberships
and affiliations, community activities, and hobbies or
pastimes. Be sure to mention any offices held.
sOptional Categories— military record, licenses/
certifications, publications, major projects (e.g.,
research), other experiences (e.g., volunteer, travel).
Format of a Resume
There are basically three types of resume formats—
reverse chronological, functional and combined.
Reverse Chronological Format
This format typifies 80% of all resumes. Education and
job history are described in descending order, with the
most recent events first. It tends to emphasize job titles and
organizations.
This has advantages for people who:
s 7ISHTOEMPHASIZETHEMOSTRECENTEMPLOYER
s (AVEPRIORJOBTITLESTHATAREIMPRESSIVE
s (AVEJOBHISTORYRELATEDTOFIELDOFSTUDY
The disadvantages exist for those who:
s (AVEASPOTTYWORKHISTORY
s !RECHANGINGCAREERGOALS
s (AVECHANGEDEMPLOYERSFREQUENTLY
Functional Format
This format goes beyond simply outlining experience
and education. The focus is on what is termed “transferable
skills.” The key element of this type of resume is the section
on skills. The skill clusters chosen should support the stated
job objective. Group your work accomplishments, responsi-
bilities, and duties according to functional skill areas such as
“Project Planning Skills,” “Managerial Skills,” “Sales,” and
“Communication.” Choose your skill headings according
to your job objective and briefly describe, using action state-
ments, the work you did in each of the broad categories you
identify. For example, if you did financial analysis and plan-
ning in previous positions, describe these responsibilities
Resume Preparation
Hot Tips:
1. Make sure your objective fits the type of job
you want.
2. Choose the resume format that most effectively
markets your skills and experiences.
3. When developing the employment history
section on your resume, strike a balance
between job duties, skills you possess and
accomplishments.
4. Use action words to attract attention to your
skills and accomplishments.
5. Use specific examples in your skills or experi-
ence section to support and strengthen your
objective.
6. Your resume should be concise, neat and well
organized, not overcrowded; it should be
attractive to the eye.
7. Make sure your resume is faxable and able to
be scanned.
8. It must be 100% free of errors and be printed/
copied on high-quality paper.
9. Don’t sell yourself short—make sure you
describe your experience and transferable
skills effectively; emphasize your areas of
professional growth.
10. Consistency in dates, punctuation, indenta-
tion, style and tense is very important.
11. Do not put the following information in your
resume: your photo, sex, age, race, or health.
12. If a second page is needed, repeat your name at
the top.