REQUEST FOR PROPOSAL
FOR
BUILDING INSPECTOR
Issued April 17, 2024
REQUEST FOR PROPOSAL
Notice is hereby given that Town of Apple Valley (Town) is seeking proposals from firms and
individuals qualified to provide contract professional services for Building Inspector services.
This Request for Proposal will assist the Town in selecting an experienced Building Inspector.
This RFP is part of a competitive procurement process that helps to serve the best interests of
the Town and its citizens. It also provides each Respondent with a fair opportunity for its
services to be considered. Throughout the remainder of this document said Respondent will be
referred to as “Inspector”.
All proposals must be submitted in a sealed envelope marked “Building Inspector Proposal” and
submitted to:
Jenna Vizcardo, Town Clerk
Town of Apple Valley
1777 N. Meadowlark Dr
Apple Valley, UT 84737
Questions or requests for clarification may be directed to the Mayor, Michael Farrar, email
[email protected].
SCOPE OF SERVICE
The Inspector will:
• Report to the Mayor.
• Provide liability insurance as an additional insured up to the amounts required by the
Town’s insurance.
• Provide all building inspection services for buildings within the jurisdiction of the Town,
including but not limited to:
1. Review building plans and conduct all necessary and required building,
electrical, plumbing, and HVAC inspections on residential and commercial
construction within the Town. These include footings, foundations, basement
floors, site erosion control and final occupancies.
2. Maintain all required certifications in the disciplines of residential and
commercial construction, plumbing, electrical, energy conservation and
heating, ventilating, and air conditioning.
3. Conduct all necessary inspections on permitted activities such as, but not
limited to, decks, swimming pools, accessory buildings, solar, and residential
and commercial alterations, and additions.
4. Provide Inspection Reports to the Town for all inspections within one (1)
week of inspection completion (unless otherwise agreed upon).
5. Assist Town staff with inquiries.
6. Assist with the investigation of complaints related to the State building code
and Town Ordinances, including but not limited to inspections for occupancy
permits, structural property maintenance violations, etc.
7. Calculation of fees.
8. Issuance of building permits.
9. Issuance of Certificates of Occupancy upon completion of projects.
10. Schedule inspections as needed.
11. Perform all other services of a building inspector as needed.
12. Log into and effectively use the Town’s building permit website-based
program.
13. Attend Planning Commission and Town Council meetings as required.
Note: Items 7-10 may be done by the Town. But the fee schedule should
reflect two schedules indicating services with and without the line items.
• Submit a quarterly invoice for services performed by the 15
th
of the following month
after the quarter ends.
• Work on an as-needed basis.
REQUIRED QUALIFICATIONS
5 Years’ Experience as a Building Inspector
ICC Certified Building Official
ICC Certified Residential Building Inspector
ICC Certified Commercial Building Inspector
State of Utah Certified Combination Building Inspector
Other related experiences taken into consideration.
PROPOSAL FORMAT
All proposals shall include an original and four (4) copies. Proposals must be organized to
comply with and include the following:
1. Letter of Transmittal. The letter of transmittal should include an introduction of the
Inspector as well as the name, address, telephone number, and email address of the
contact person and other representatives dealing with the RFP.
2. Executive Summary. An executive summary shall briefly describe the Inspector’s
approach to the proposal, clearly outline any options or alternatives, and indicate if the
Inspector cannot meet any major requirements. The summary must also highlight the
major features of the proposal and identify any pertinent supporting information.
3. Statement of Qualifications. This section should provide information regarding the
Inspector’s qualifications and experience. It should include references of similar
contracts or work experience that is relevant to this RFP; and appropriate references,
including addresses and phone numbers of individuals, groups, or organizations with
which the Inspector has worked during the past.
4. Additional Information. Any information deemed pertinent to the RFP, but not outlined
in the RFP, may be included in this section.
5. Billing Methodology. Provide a methodology for how the Inspector will bill the Town for
its services.
6. Protected Information. As a government entity, the Town is subject to the Government
Records Access and Management Act, Title 63G, Chapter 2 of the Utah Code (“GRAMA”)
and cannot guarantee that information provided in a proposal will not be subject to
disclosure under GRAMA.
PROPOSAL INSTRUCTIONS
1. The timeline of the proposal process is as follows:
Distribution: The RFP will be distributed on April 17, 2024.
Submissions Due Date: Proposals must be delivered to the Town Clerk no later
than 3:00 p.m., May 1, 2024, at Town Hall 1777 N. Meadowlark Dr, Apple Valley,
UT 84737.
Proposal Opening: Town Council will open and review all proposals at the regular
meeting on May 22, 2024 at 6:00 p.m.
Award of Contract: It is anticipated the award will be given at the Town meeting
on May 22, 2024. However, the Town Council reserves the right to award within
two (2) weeks or at the next regular meeting of opening proposals, whichever is
later. Written notification by letter or email regarding the outcome of the award
will be sent after the award is announced. Every effort will be made to
administer the proposal process in accordance with the terms and dates
discussed in this RFP. However, the Town reserves the right to modify the
proposal process and dates as deemed necessary.
2. Standard Procurement Process
Right to Reject Proposals and Negotiate Contract Terms: The contract may be
awarded to the most responsible individual whose proposal will be, on an overall
basis, the most advantageous to the Town. Qualifications, experience,
performance, and cost factors will be considered as elements of a responsible
proposal at the sole discretion of the Town. Cost alone shall not be the
determining factor. The Town’s decision shall be final and not subject to
recourse by any firm, person, or corporation. The Town reserves the right to
reject all proposals and/or waive non-substantive deficiencies. No contract shall
be in effect until the Town executes a signed contract agreement.
The Town reserves the right to eliminate any individual service contained in the
proposal, if the fees for providing the service are excessive, or if the service
proposed can be performed in an alternative manner, or if the Inspector is not
considered responsible.
Inspectors are required to separately list their exceptions to the RFP
specifications or exceptions will otherwise be invalid.
Unauthorized changes to the specifications or terms may not be made.
Otherwise, the response will be considered invalid.